High-Level Administrative Assistant for a Private Family in Qatar
5 days ago
The role of an Executive Personal Assistant is to provide high-level administrative support to a private family based in Qatar.
In order to be considered, applicants must be medically fit, a non-smoker and have a South African Police Clearance.
Duties and Responsibilities:
- Schedule and coordinate appointments, meetings, and events both social and business.
- Anticipate and prepare materials and information needed for scheduled activities.
- Act as a liaison between the principal and internal/external parties.
- Handle phone calls, emails, and other communications when required.
- Plan and organize domestic and international travel arrangements, including flights, accommodations, and transportation.
- Maintain organized and confidential records, including personal and professional documents.
- Draft and proofread correspondence, emails, and other written communications as needed.
- Prepare agendas, take meeting minutes, and follow up on action items. Coordinate logistics and reservations for meetings and events.
- Assist with personal tasks, such as shopping, gift purchases, and other errands.
- Track and reconcile personal expenses, ensuring accurate records are maintained.
- Handle sensitive information with discretion and maintain a high level of confidentiality.
- Assist in prioritizing tasks and managing the Principal's schedule effectively.
- Be prepared to travel alongside the family if requested, ensuring smooth coordination of all travel-related arrangements.
- While accompanying the Principal outside the country, be responsive to needs and promptly address any requests, contributing to a seamless and comfortable experience.
- Manage high-value art collections, arranging installations, valuations, and shipping.
- Coordinate and liaise with galleries, museums, and auction houses.
Required Experience and Qualifications:
- Bachelor's degree preferred.
- Minimum 10 years of experience in supporting high-level executives or individuals.
- Female.
- Non-smoker.
- Willing to travel as needed.
- Language: English (French and Arabic is a big plus).
- Nationality: Eastern Europe / South Africa / Australia
- Minimum age: 30
- GCC experience (preferably)
Technical Competencies:
- Proficient in MS Office and other relevant software.
- Ability to maintain confidentiality and exercise discretion.
- Exceptional organizational and multitasking abilities.
- Technology savvy.
The estimated salary for this position is R850,000 - R1,200,000 per annum, depending on experience. This figure is based on industry standards and expectations for a senior administrative role in Qatar.
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