Public Relations Coordinator

Position Title**:Public Relations Coordinator**

Duty Station**:Doha, Qatar**

Classification**:General Service Staff, G-7**

Type of Appointment**:One Year Fixed Term, with possibility of extension**

Estimated Start Date**:As soon as possible**

Closing Date**:09 October 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants._

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Uzbekistan; Vanuatu_

**Context**

Under the overall supervision of the Head of Resources Management (HoRM) in Doha, Qatar and direct supervision of the Administrative Officer (Staff Support) and, in collaboration with relevant units in IOM Qatar, the incumbent will be responsible and accountable for successful coordination of the issuance and updating of official documents for the staff members.

**Responsibilities**
- Coordinate the processing, submission and follow-up of all the organization transactions with the government sectors (_Ministry of Foreign Affairs, Ministry of Interior to name few_).
- Coordinate the submission of all visas & work permit cards with government office as well as the immigration department.
- Coordinate the process all renewals of driving license with traffic office.
- Attest documents before the ministries and embassies whenever required and deliver any correspondence to governmental authorities or companies.
- Coordinate the issuance and the updating of official documents of the Oganization (i.e. traffic department, municipality, customs clearance etc. to name few);
- Liaise with authorities to ensure Organizaton compliance to local laws and regulations.
- Keep updated on labour regulations changes that may affect visa processing.
- Liaise with all government institutions with regards fines, penalties or any inquiry.
- Coordinate with IOM Qatar Senior Management Team on status of staff visas, Qatar IDs, and transfer of ID from previous employer to IOM.
- Assist project teams in arranging high level meetings with high-ranked Government, Embassy and Corporate of Private Sector Officials.
- Assist Senior Management by sharing updated policies and priorities of Government for development of liaison strategies and also to ensure that all Privileges and Immunities agreed between IOM and Government through the Cooperation Agreement are received by the mission.
- Coordinate with the Resources Management Unit to verify that all Privileges & Immunities agreed between IOM and Government through the Cooperation Agreement is received by the mission
- Perform other duties as required.

**Qualifications**

**Education**
- High school diploma with seven years of relevant experience; or,
- Bachelor’s degree in Law or related fields from an accredited institution with five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

**Experience**
- In-Depth knowledge of, and experience with, dealing with local government departments.
- Working knowledge of Qatar labour regulations and governmental for authorities
- Strong problem solving skills
- Ability to multi-task and prioritize
- Ability to build strong relationships
- Experience working in Qatar is required

**Skills**
- Excellent communication and writing skills both in Arabic and English.
- Experience in Public Relations/Communications is an advantage.
- Eye to details and acute organization skills.

**Languages**

IOM’s official languages are English, French and Spanish.
- For this position, fluency in Arabic and English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

**Required Competencies**

Competencies will be assessed during the selection process. - all IOM staff members must abide by and demonstrate these three values:

- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage