Office Clerk

**Communication**

**Internal Communication**:
All Logistics staff

**Purpose**:
To communicate and exchange information on necessary Logistics related operations

**External Communication**:
Clients, Suppliers and Customers/Visitors

**Purpose**:
To exchange clear and effective communication with regards to the Logistics operations;
**Occupational Health & Safety and Environment**

**Accountability**:
Are accountable for their acts and omissions.

**Responsibility**:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

**Authority**:
To stop work if they think the work is unsafe.

**Education & Professional Qualification**:
Passed 12th or 13th standard

**Professional Experience**:
1-2 year work experience in a closely related position

**Geographic Experience**:
N/A

**Computer Skills**:
Basic knowledge of MS Office

**Language Skills**:
Working Knowledge of English & Hindi

**Market/Industry/Functional Knowledge**:
N/A

**Key Roles & Responsibilities**
- Attend telephone calls, forward information by receiving and distributing communications; collecting and mailing correspondence and copying information
- Operate office machines such as photocopiers and scanners, facsimile machine
- Monitor office stationery, various supplies and maintain minimum levels.
- Sort, and ensure to maintain proper file records, tender submissions as and when required and maintain confidential information.
- Make logístical arrangements, inform the drivers for tender collections, materials dispatch/collection, etc.
- Receive Overtime booking sheet, make data-entry and arrange transport accordingly
- Assist in gate passes preparation as and when required.
- Monitor vehicles maintenance through the responsible team.
- Monitor the tidiness of administration office, client's offices, washrooms, canteens, etc. and allocate cleaners to proper jobs
- Monitor food distributions of employees in Logistics.
- Assist in various Administrative related works and daily operational activities as and when required
- Attend the reception desk as and when required and arrange refreshments for office meetings and guests
- Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
- Work safely at all times, protecting the health and safety of everyone in the workplace
- Perform other job-related duties as assigned by the Management

**Education & Professional Qualification**:
Passed 12th or 13th standard

**Professional Experience**:
1-2 year work experience in a closely related position

**Geographic Experience**:
N/A

**Computer Skills**:
Basic knowledge of MS Office

**Language Skills**:
Working Knowledge of English & Hindi

**Market/Industry/Functional Knowledge**:
N/A