Specialty Leasing Administrator

**Job Requisition ID**:168728

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

**Overview of the role**:
Prepare lease agreements / contract for prospective tenants in coordination with the Legal department and upon acceptance of proposal prepares the final lease agreements and then monitors the lease and payment schedules.

**What you will do**:

- **Processing of Lease Enquiry**: Evaluates enquiries received from prospective customers (local/international), obtains information on their market creditability and financial stability, and if satisfied, releases the Lease Application Form to be filled by the prospective customers to obtain full details about customers and their requirements.
- **Renewal of Final Agreement**: Reviews the final acceptance of the proposal, to ensure that there is no ambiguity in the acceptance of the terms and conditions as mentioned in the revised proposal, and there is complete clarity with regards to the company’s and the tenant’s commitments with regards to the agreement.
- **Collecting Clients / Company Documentation**: Collects legal documents from clients such as Trade License, Commercial Registration, Insurance certificate, owner’s passport copies etc to ensure the legality of the clients company and to use these documents in case of any litigation. Also collects sales data on the 10th of every month.
- **Payments Documents**: Organises the payments document and forward it to the clients along with the License agreement so as to receive the payment along with the signed agreement signifying the acceptance of clients.
- **Documents on Final Agreement**: Upon receipt of the signed agreement along with the payment, obtains the signature of the authorised signatory of the company on behalf of the company, as per the DOA in order to authenticate the deal and completes filing procedures for the purpose of record and subsequent contract administration.
- **Maintaining the Files**: Ensures accurate filing of all information and agreement, so as to enable the company to refer to it in its relationship management with respect to rent collection / renewal / extension/transfer as well as to serve as a point of reference incase of any litigation.
- **Reporting**:nsures that month end revenue reporting is accurate and in line with finance reporting.

**Required skills to be successful**:
**Behavioural Competencies**:

- Teamwork
- Communication
- Professional Approach

**What Equips you for the role**:
**Minimum Qualifications and Knowledge**:Should process a degree in any discipline with some experience in dealing with administration prior
**Minimum Experience**: 1 - 5 year
**Job-Specific Skills**: Knowledge of Microsoft Office (Word/Excel).

**About Al-Futtaim Malls**
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper’s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall’s deep understanding of mall management and retail dynamics, PLEX promises t