Document Controller
2 days ago
We are seeking a highly organized **Document Controller** to manage, store, and distribute company documents efficiently and securely. The Document Controller will be responsible for maintaining accurate records, ensuring compliance with company policies and industry regulations, and supporting various departments with document control needs.
**Key Responsibilities**:
- **Document Management**: Receive, register, classify, and store company documents in a structured and organized manner.
- **Version Control**: Maintain control over document versions, ensuring that only the latest versions are in use.
- **Distribution & Retrieval**: Ensure documents are easily accessible to authorized personnel and promptly retrieve requested files.
- **Compliance & Security**: Ensure documents comply with company policies, quality standards, and regulatory requirements.
- **Archiving & Disposal**: Implement procedures for document retention, archiving, and proper disposal of outdated records.
- **Coordination**: Work closely with project managers, engineers, and department heads to ensure proper document flow.
- **Audits & Reporting**: Assist with document audits and generate reports as required.
- **Training & Support**: Provide training on document control processes and assist employees with document-related inquiries.
**Requirements**:
- **Education**: Diploma or Bachelor's degree in Business Administration, Management, or a related field.
- **Experience**: 2+ years of experience in document control, records management, or administrative roles.
- **Skills**:
- Proficiency in document management systems and MS Office (Excel, Word, Outlook).
- Strong organizational and time-management skills.
- Attention to detail and accuracy.
- Knowledge of ISO standards and document control procedures is a plus.
- Ability to work independently and as part of a team.
- Excellent communication skills.
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