Museum Administrative Coordinator

2 weeks ago

Doha, Qatar Northwestern University Full time

**Department**:NUQ Exhibition Space
**Salary/Grade**:NEX/12
The Media Majlis Museum Administrative Coordinator at Northwestern University in Qatar is integral to the museum’s operations, adeptly handling a variety of administrative duties and supporting the museum’s executive team. This role demands a specialized combination of administrative acumen, financial expertise, familiarity with museum functions, and a deep appreciation for the arts and cultural heritage.
- Provide administrative support to the museum director, curators, and other staff as needed.
- Manage schedules, appointments, and travel arrangements for museum staff
- Manage travel arrangements and reimbursement forms for museum visitors while working closely with Human Resources.
- Maintain filing systems and databases related to museum operations.
- Assist in financial record-keeping and budget management for the museum.
- Process invoices, expense reports, purchase orders and contracts while working closely with Business and Finance and the Office of the Dean.
- Assist in budget preparation and monitoring, ensuring adherence to financial guidelines.
- Assist in the recruitment process for museum staff, including posting job openings and scheduling interviews.
- Support museum staff with events, including exhibitions, gallery openings, lectures, and workshops.
- Oversee and give guided tours with schools and adult visits, as needed.
- Maintaining the inventory of museum merchandise and assisting in distribution.

**Minimum Qualifications & Competencies**
- A high school diploma or equivalent required
- 5 Years of administration support or other relevant experience
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Attention to detail and accuracy.
- Ability to work effectively in a fast-paced environment.
- Professionalism and discretion in handling sensitive information.
- Flexibility and adaptability to changing priorities.
- Ability to work independently as well as part of a team.

**Preferred Qualifications & Competencies**
- Bachelor’s degree in arts administration, museum studies, business administration, or a related field preferred.
- Proven experience in an administrative role, preferably in a museum or cultural institution.
- Familiarity with museum operations, including financial management and event coordination.
- Knowledge of basic accounting principles is a plus.
- Passion for arts, culture, and museums.
- Enthusiasm for promoting the mission and values of the museum.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
- The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._

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