Senior Procurement Coordinator

Title: Senior Procurement Coordinator

Location: Qatar

Org Unit: Finance and Business Services

Work Days: Sunday-Thursday

**Position Summary**:

- This position coordinates tasks related to the procurement of goods, and services in the organization. The incumbent coordinates and follows up with the internal and external stakeholders, supports various internal and external market analyses, and ensures all documentation related to procurement is arranged systematically and available for review.**Responsibilities**:

- Communicates with end-users to prepare specifications for items/ equipment or services as required.
- Assists in purchasing/acquiring lab supplies and equipment, stationery, pantry items, ITS supplies, software, gift items, books, P-Card purchases, and other services (branding, marketing campaigns, hotels, catering, and events management etc.).
- Reviews requisitions and liaises with vendors to obtain product or service information such as price availability and delivery schedule.
- Coordinates with vendors and internal customers for assigned products and services; investigates and identifies new product areas; meets with suppliers and customers as required.
- Promptly follows up with vendors to ensure customers’ needs are being met and queries are resolved.
- Assists in managing the investigation and qualification process for suppliers based on forecast and demand.
- Assists in preparing proposals, quotation requests and bids. Facilitates all tasks of the bidding process.
- Supports negotiations by conducting preliminary research and analysis to support decision making.
- Maintains procurement and contract documents in a systematic and auditable manner. Also ensures the maintenance of delegated sections of Master Data within the financial enterprise system.
- Acts as point of contact for P-Card purchases and financial enterprise system training as required.
- Contributes to the development of SOP and processes.
- Provides contract management services including arranging for proper inspection, ensuring compliance, addressing delays, troubleshooting problems, assisting in contract amendments, and ensuring completion of works and delivery of goods.
- Performs other duties as assigned or required.

**Education**:

- Bachelor's Degree in related field

**Experience**:

- Bachelor’s Degree in Business Administration, Finance, and Supply chain with 5 - 6 years of related experience in procurement.- Prior working experience in research, medical or educational environment preferred.- Part qualified or pursuing professional qualifications such as CIPS, SCSP (preferred).**Knowledge, Skills and Abilities**:

- Good communication and interpersonal skills to effectively interact with a variety of customers.
- Attention to detail with strong follow-up/organization skills and ability to multi-task with demanding timeframes.
- Well versed with the MS Office Suite of products with exposure to SAP or similar ERPs.
- Ability to use judgement, tact and discretion and maintain high level of confidentiality.
- Fluent in English and Arabic (preferred).

**Licenses and Certifications**:
**Working Conditions/Physical Demands**:
Weill Cornell Medical College in Qatar was established in 2001 as a partnership between Cornell University and Qatar Foundation. The first medical school in Qatar and a pioneer of coeducation at the university level, WCM-Q offers an integrated program of pre-medical and medical studies leading to the Cornell University M.D. degree. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation (HMC) who hold Weill Cornell appointments.

Enrollment has grown rapidly from 25 first-year pre-medical students in fall 2002 to over 200 students from more than 30 countries as we entered our sixth year of operation in September 2007.

WCM-Q is part of Weill Cornell Medical College, which was founded in New York City over 100 years ago, and shares the same mission:

- to provide the finest education possible for medical students
- to conduct research at the cutting edge of knowledge
- to improve health care both now and for future generations
- to provide the highest quality of care to the community

Weill Cornell Medicine-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer.

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