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Program Analyst
2 weeks ago
**Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability**:
Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.
From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.
**Program Analyst**:
**Overview**:
This position is located in the Coordinator of Afghan Relocation Efforts (CARE) Office, in the U.S. Department of State (DOS) in Doha, Qatar at Camp As Sayliyah (CAS). The incumbent shall provide support for the implementation of major, highly complex, and mission critical facility management efforts for CAS. The Program Analyst’s actions cut across the sections, requiring significant insight, far-reaching coordination, and long-term planning both internally and in coordination with other key offices (e.g., budget, policy, human resources, travel). The work requires management and overview of financial and human resources, administrative support services, organizational policy development and implementation, management controls, special studies and analysis, resource allocation, validation and prioritization of needs, review, approval, and audit of funding, and the establishment of internal operating procedures for OBO’s Construction, Facility, and Security Management’s Office of Facility Management (OBO/CFSM/FAC).
***_*This position is contingent upon award of contract._**
***Primary Responsibilities**:
- Participates as a key member of Facility Management team providing guidance and advice to the Senior Facility Manager about establishing and meeting financial, management, and administrative goals and objectives.
- Overseas operations and maintenance support services and ensures services meet timely and functional needs of the Office and align fully with OBO’s mandated guidance and procedures; and works closely with other OBO offices to ensure FAC needs support and reflect management decisions.
- Provides training on OBO/FAC administrative and financial policies and procedures; serves as the point-of-contact for maintenance requests on any financial requests; and resolves problems and assists post in obtaining needed resources.
- Conducts research and proposes solutions to organizational inefficiencies and to increase the effectiveness of the organization. Leverages expertise in management and organizational principles pertaining to areas of responsibility (e.g., administrative procedures, financial management rules and regulations, priorities, etc.) in order to plan and conduct complex studies to assess organizational and financial operations.
- Develops and/or recommends edits on facilities management policies. If accepted by the Department, promulgates said policies. Provides expert advice on the administrative and management implications of new program proposals.
- Develops and reviews internal OBO/FAC initiatives to ensure the orderly, effective, and efficient accomplishment of assigned missions consistent with directives of OBO/FAC and higher Departmental authorities (e.g., New Embassy Transition, Mechanical Controls Program).
- Provides guidance or clarification to posts (e.g., 7901.3 Routine Maintenance and Repair versus 7901.C Maintenance Cost Sharing) on the correct use of facility management funds. Provides input on proposed changes to FAC funding matrices; and guidance on aligning FAC services with OBO goals and objectives.
- Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations. Prepare meeting minutes, presentations and reporting documents; the compilation and proper filing of project documents; and the draft and/or review planning documents.
- Assesses the overall progress of funding implementation that is committed or in progress and outlines issues and recommends solutions necessary for senior FAC managers to improve or resolve difficulties, and to ensure funds are obligated and that carry-over is minimized.
- Oversees the initiation and accomplishment of administrative office support services (e.g., memorandums for decisions, official requests for information, etc.) functions ensuring they are effectively and efficiently enabling the organization to meet its worldwide commitments.
- Develops and formulates financial and management controls for office; tracks all funds allotted to post or allocated to programs to ensure that obligations and liquidations are used appropriately, and contract actions are closed-out in a timely manner; and develops, coordinates, and reviews quarterly and yearly financial updates required
