Administration Coordinator

At Discover Qatar and Qatar Airways Holidays aim to create and deliver unique and unforgettable experiences of Qatar served up through exclusive offerings, a constant focus on quality and always with a customer-first approach.

To achieve our ambition, we need you share your skills and fresh ideas, this includes:
As Administration Coordinator you will provide administration support for the smooth functioning of the Discover Qatar and Qatar Airways Holidays departments on a daily basis. You will perform secretarial duties, which require the handling of confidential and sensitive information. You will represent the department through the management of correspondence, telephone and personal contacts. You will undertake projects as directed by the department head, in order to support Departmental initiatives.

Accountabilities:

- Perform various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department.
- Manage, coordinate and maintain calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the Digital department. This is to record, filter, disseminate and communicate all incoming and outgoing matters.
- Provide business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained.
- Independently manage multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.
- Communicate and provide information internally and externally to assist and enable administrative support and effective service to the concerned sections.
- Refer routine matters to appropriate person for action and follows up to ensure completion.
- Track department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas).
- Establish a confidential filing system for all correspondence generated to and from the Digital Department, categorizes. Maintain manual, sensitive correspondence and other source material.
- Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
- Arrange required office equipment for new and existing staff.
- Access and maintain records for Department Assets.

**Be part of an extraordinary story**

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible.

**Qualifications**:

- Bachelor’s Degree or equivalent
- Minimum 3 years of job-related experience
- Ability to work in a cross-cultural environment
- Excellent written and verbal communication skills
- Excellent computer skills, including Microsoft Word, Excel and PowerPoint
- Maintain confidentiality and self-discipline
- Should be motivated, responsible, focused, and highly organized
- Strong interpersonal and teamwork skills
- High level of sensitivity and professionalism
- Self-starter, having the ability to work independently with mínimal instructions
- Proven ability to work under pressure to defined timescales and proven problem-solving abilities
- Command of English language

**About Qatar Airways Group**

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

**How to apply