Executive Secretary
1 week ago
**Executive Secretary - Bilingal - (English & Arabic)**
**Must have minimum 5 years in Administrative or Clerical activities out of which 1 year as Secretary. Must have valid QID and ready to join after the interviews and selection.**
**Job Summary**:
- **Maintains the schedule and appointments of the chariman / department head.**:
- **Coordinate the work of chairman / department head office with heads of divisions and advise them on new procedures or regulations or information to be provided for the chairman / department head use.**:
- **Arrange meetings with senior staff or executives and make necessary arrangements. Prepare meeting agenda and power point presentation for the meeting.**:
- **Attend meetings in order to record minutes in Arabic/English. Complie, transcribe and distribute minutes of meeting.**:
- **Follow up with participants to ensure that resolutions and recommendations made at meetings are implemented.**:
- **Handle requests for information/inquiries from staff members in department or other departments and resolves or assists in resolving a variety of enquiries / complaints made by patients and their family members.**:
- **Prepare responses to correspondences pertaining to routine and technical inquiries in Arabic / English languages.**:
- **Compose complex replies / letters to non-routine inquiries in Arabic and English languages for the review and signature of chairman / department head.**:
- **Prepare invoices, electronic or manual monthly time sheet for the chairman / department head, annual budget preparation proposals for the department.**:
- **Monitor and supervise the performance and work done by subordinate clerical staff.**:
- **Screen and review correspondences prepared by subordinate clerical staff in the department for proper format, grammatical and typographical accuracy, conformance to corporation established policies and instructions of the chairman / department head.**:
- **Perform other duties as assigned.**
**Educational Qualification**:
- **High School Diploma**:
- **Advance Computer Skills**
**Please share updated profile and only shorlisted profiles will be called for the interviews.**
**Job Types**: Full-time, Permanent, Contract
Contract length: 12 months
**Salary**: QAR4,000.00 - QAR5,000.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
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