Executive Secretary

2 weeks ago

Doha, Qatar AMH Full time

**RESPONSIBILITIES**
- Oversee the daily office operations, administering and overseeing the office administration processes to ensure the optimal office performance.
- Ensure all correspondences and relevant materials are produced in a timely and accurate manner.
- Book meetings, plan events, organize and prepare travel itineraries.
- Ensure effective liaison with the executive apparatus of the organization and its executive leadership through regular correspondence, arranging meetings and prepare briefing materials and other related documents to be presented to the superior.
- Coordinate, attend and take minutes of meetings and any other relevant meetings and follow up on action points from meetings on behalf of the Chairman.
- Professionally greet and receive visitors
- Partake and support in the planning and facilitation of board meetings.
- Maintain the physical and electronic archives and filing system including confidential records
- Prepare and compile confidential documents, and deliver comprehensive and precise briefing to the superior with regards to their content.
- Prepare and present timely and comprehensive reports and presentations.
- Maintain an adequate inventory of office supplies and operate standard office equipment.
- Ensure proactive and effective measures, actions, and controls are in place to mitigate risks and assure compliance with relevant approved policy and procedures.
- Effectively liaise with relevant internal and external concerned parties to assure the timely and optimal execution of assigned tasks.
- Perform other related duties as assigned by the superior.

**SKILLS AND REQUIREMENTS**
- Bachelor Degree/Diploma in Secretarial, Customer Service or related field
- Minimum 3 years’ Secretarial and administrative experience
- Discretion and trustworthiness
- Flexibility and adaptability
- Excellent oral and written communication skills (Arabic & English)
- Organizational skills and the ability to multitask

**Education**:

- Diploma (required)

**Experience**:

- Secretarial/Customer Service/Administrative: 3 years (required)

**Language**:

- Arabic & English (required)

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