Administrative Coordinator

5 days ago

Doha, Qatar QATAR TEC W.L.L. Full time

**SR ADMIN/PROJECT COORDINATOR**:
Develop senior management communications and presentations.
- Coordinate activities on process improvements across the organization as instructed by the line management.
- Provide efficient administrative and office management services to the Executive Director of Quality and Patient Safety, ensuring work is completed effectively and efficiently within agreed timescales.
- Identify and implement process improvements proposals and participates in process improvement initiatives.
- Ensure that inquiries or issues that reach the Executive Director of Quality and Patient Safety office and require its attention are handled promptly and efficiently.
- Develops and disseminates corporate ethics statements, policies and supporting forms/acknowledgements.

Provides an internal review of other corporate policies to ensure corporate consistency and integration with the company's ethics philosophies.
- Oversees the development and implementation of corporate ethics and conflict-of-interest training and conducts ethical decision-making training for senior management on ethics issues and avoiding conflicts of interest.
- Assist with the investigation and management of complex problems and enquiries, including investigating and managing complaints related to research ethics and compliance.
- Support Corporate Ethics Committee meetings and maintain appropriate records like Action Log, Trends etc. of such Ethics related meetings.
- Finalize minutes from the meeting and prepare an Executive summary of minutes and related upcoming Meeting Agenda
- Draft Annual report for review and share timely data with the Data and

Performance Management for generating necessary reports.
- Support in preparing the project initiation reports, project closure reports and all other requisite reports on a timely basis.
- Keep accurate records of all complaints escalated to the office of the executive, ensuring that responses and reports are available from department heads within the agreed timescales.
- Support the project specialist in coordinating between various departments/sections to ensure the progress of the ongoing projects.
- Support in producing and updating project documentation using appropriate tools.
- Demonstrate proactive approach to patient safety by thinking what might go wrong in all undertakings and take necessary measures to prevent them

from happening.
- Identify and report potential or actual patient safety concerns, errors and/or near misses in timely manner.
- Follow patient safety-related policies, procedures and protocols.
- Demonstrate a sense of teamwork and effective communication.
- Partner with line manager to understand risks in the area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan.
- The incumbent will undertake any such appropriate duties or responsibilities as directed.
- Ensure high standards of confidentiality to safeguard any sensitive information.

Experience & Qualification:
Bachelor’s degree in business administration, Management, Healthcare

Stream, Computer Science, Or a relevant stream.
- Minimum 5 years of experience in a similar role.

At least 2 years of experience managing projects preferably in health care environment

**Job Types**: Full-time, Permanent

Pay: QAR7,000.00 - QAR7,500.00 per month

Application Question(s):

- Are you interested to work in Healthcare sector for 1 year contract?
- Can you provide work permit or secondment?

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