Document Controller

6 hours ago


Doha, Qatar Swan Global Full time

We are seeking a highly organized and proactive Document Controller cum Admin to oversee project documentation and provide comprehensive administrative support. The role is responsible for ensuring accurate record-keeping, efficient document flow, and smooth office operations to support ongoing project activities and compliance with company and client standards. Key Responsibilities: Receive, review, classify, and distribute project-related documents in accordance with company procedures and project requirements. Maintain an efficient document control system ensuring proper version control, tracking, and secure archiving. Prepare, format, and assist in compiling reports, presentations, and official correspondence for project teams. Manage and track document submittals to contractors, consultants, and clients, ensuring timely responses and approvals. Perform administrative duties including office supply management, meeting coordination, and travel arrangements. Ensure compliance with document management procedures and client documentation standards. Maintain accurate and up-to-date records of project approvals, submittals, and correspondences. Liaise with internal departments and external stakeholders to ensure smooth and timely document processing. Qualifications & Experience: Diploma or Bachelors degree in Business Administration, Engineering, or a related field. Minimum 3-5 years of experience as a Document Controller or Administrative Assistant in Oil & Gas, EPC, or Construction projects. Proficient in MS Office Suite and document management systems; experience with SharePoint or project control software is an advantage. Strong organizational, communication, and multitasking abilities. High attention to detail and the ability to work under tight deadlines.


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