Assistant Finance Manager

Assistant Finance and Administration Manager

Job Description

Type: Permanent

Department: Non-Academic Administration

Line Manager: Finance and Admin Manager

Functional Reporting: Regional Finance Director

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Job Purpose

The Assistant Finance & Administration Manager's role is to assist the Finance Manager with a range of administrative and financial tasks. These may involve assisting with billing invoices, preparing budgets, managing cash flow, and requesting information from colleagues regarding purchase orders.

 Key Duties and Areas of Responsibility

• Assist the FAM in overseeing the financial operations of the school.

• Prepare reports on the school's financial performance.

• Develop and implement systems and controls to ensure accurate financial data processing.

• Assist in the preparation of the annual budget and forecasting process.

• Manage the day-to-day processing of the accounts payable, accounts receivable and treasury functions.

• Compile audit requirements for the annual, Transfer Pricing or GTA audits and attend to audit queries.

• Approve purchase requests within the budgeted allocations.

• Review balance sheet reconciliations for completeness.

• Prepare the payroll in Pay lite monthly.

• Ad hoc duties as required.

• Review all supplier reconciliation monthly prior to payments.

• Manage all Capex spend across the school and ensure accurate recording thereof.

• Assisting with parent queries daily.

• Act as a backup for the Senior Accountant and Accountant as and when required.

• Managing debt collection and contacting debtors for overdue debt.

Other Objectives

• Maintain and improve financial records.
• Assist in the preparation of financial reports per ISP deadlines.
• Contribute to the development of financial strategies.
• Provide support to the FAM and the Senior Accountant and Accountant.
• Liaise with internal and external stakeholders.
• Ensure compliance with relevant regulations.

 Position Requirements

Education:

• Bachelor's Degree in Finance
• Finance specific certification

Experience: Minimum 4 years' experience

Language:

• English is mandatory
• Arabic is an advantage

Required Skills and Knowledge

Competencies:

• Excellent communication and people skills at all levels
• Ability to coordinate and collate data
• Health and Safety Awareness
• Energetic and enthusiastic
• A dynamic, positive approach to deliver the school's vision
• Self-motivation and ability to take initiatives
• Demonstrate an understanding of & commitment to our best practice model
• Good knowledge and information of school operations
• Skilled in the use of finance and accounting system
• Ability to establish and maintain effective working relationships with staff
• Presentation skills with the ability to present information in a concise and professional manner
• Organization skills: well organized and able to prioritize tasks and workload
• Customer service
• Critical thinking
• Ability to negotiate, persuade and motivate others
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• A collaborative team-player with excellent interpersonal skills
• Behaviour management
• Demonstrated competency to use computer applications related to the role, including word processing and spreadsheet applications
• Record keeping and report preparation methods
• Interpersonal skills including tact, courtesy and patience
• Customer focused
• Willingness to undertake appropriate Professional Development

Attributes:

• Empathetic listener and patient
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness, creative
• Flexible and a can-do attitude

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work that is not specified in this job description.  Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

The school will endeavor to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This job description is current at the date shown, but, in consultation with you, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.

As a member of the staff of THIS you will need to comply with the below:

• Compliance with the school's Vision, Mission and Policies
• Positive Professional Relationship with all staff members are maintained.
• Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
• The hours of work as arranged with the principal are strictly followed.
• This position entails working with information, much of which is held in confidence.  Under no circumstances is this confidentiality to be compromised.

Important Note:

ISP is committed to safeguarding and promoting the welfare of students and expects all staff to share this commitment. Successful applicants will have to provide Criminal Background Checks for any country you have permanently lived and or worked in over the last ten years.

The International Schools Partnership

The Hamilton International School is part of The International Schools Partnership (ISP).

The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.

ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA & Canada, Europe, Costa Rica, Chile, Colombia, Ecuador, the United Arab Emirates, Qatar, Malaysia, Mexico and Peru educate children and pupils from 2-18 years of age. We have now expanded to 48 schools delivering multiple curricula and building on local brands and reputations with around 45,000 pupils and 7,000 staff located across the globe.

We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.

All our schools:

• Help children and pupils learn to levels that amaze them.

• Inspire children and pupils to be successful now and equip them to be successful later.

• Are truly international, working in partnerships within and across regions, cultures and languages.

• Aim to be the schools of choice for children, pupils and their families, wherever we are.

The Hamilton International School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All shortlisted candidates and post holders are subject to appropriate International Criminal and Child Protection Background Checks or equivalent, covering the previous 10 years of employment history. The Hamilton International School recruit teachers in several ways including direct application to the school and through international teacher recruitment agencies and organizations