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Executive Assistant

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Nine Dots PR & Events Full time 60,000 - 80,000 per year

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

  • Greet visitors and clients, answer phone calls and emails in a professional manner.
  • Draft and prepare official correspondence, reports, and memos in both Arabic and English.
  • Manage the executive's schedule, appointments, and meetings.
  • Record and distribute meeting minutes and follow up on action items.
  • Maintain and organize physical and electronic filing systems.
  • Coordinate communication between departments and assist in internal workflows.
  • Follow up on administrative processes with government and private entities when required.
  • Prepare presentations and periodic management reports.
  • Handle sensitive information with the highest level of confidentiality.
  • Perform any other administrative duties as assigned by management.

Qualifications

  • Diploma or Bachelor's degree in Business Administration or related field.
  • Minimum of
    3 years' experience
    as a Secretary or Executive Assistant.
  • Fluency in
    Arabic and English
    (spoken and written).
  • Proficiency in
    Microsoft Office Suite
    (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, time management, and multitasking skills.
  • Professional appearance and strong interpersonal communication abilities.
  • High level of accuracy, attention to detail, and reliability.
  • Ability to work independently and within a team environment.