Executive Office Manager

3 days ago

Doha, Baladīyat ad Dawḩah, Qatar Alhamal Trading and Contracting W.L.L. Full time 40,000 - 80,000 per year

We are seeking a highly skilled
Executive Secretary
to join our team
immediately
.

Key Requirements:

  • Nationality:
    Preferred Arabic nationality.
  • Experience:
    Proven track record of working with high-level management - Financial Or Legal Background is a must
  • Skills:
  • Exceptional proficiency in
    secretarial tasks
    .
  • Advanced knowledge of
    Microsoft Office Professional
    .
  • Availability:
    Immediate joining with
    transferable sponsorship
    .

Key Responsibilities:

  1. Administrative Support:

  2. Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.

  3. Prepare meeting agendas, take minutes, and ensure timely follow-up on action items.

  4. Communication:

  5. Act as the primary point of contact between executives and internal/external stakeholders.

  6. Handle correspondence, emails, and calls on behalf of the management.

  7. Document Management:

  8. Draft, format, and proofread reports, presentations, and other documents.

  9. Maintain accurate records and ensure proper filing of documents, both electronically and physically.

  10. Office Coordination:

  11. Ensure office supplies and resources are well-stocked and functioning efficiently.

  12. Coordinate with departments to assist in the implementation of company policies and procedures.

  13. Confidentiality & Professionalism:

  14. Handle sensitive information with utmost discretion and maintain confidentiality.

  15. Represent the company and its management professionally at all times.

  16. Technical Expertise:

  17. Utilize Microsoft Office (Word, Excel, PowerPoint, Outlook) to prepare professional documents, presentations, and reports.

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