Warehouse Supervisor

JOB PURPOSE / OBJECTIVE

Supervise all warehouse transactions/activities to meet the operational and quality requirements of receiving, inspection, storing, preserving, reporting and issuing materials/assets of the company, maintain and improve the warehouse infrastructure, monitor and control various aspects of inventory, develop constructive working relationships and addressing staff challenges to achieve high levels of end user satisfaction.

KEY ACCOUNTABILITIES

Strategy and Performance Management

• Contribute to the development and execution of the Department short to mid-term strategic plan to ensure alignment with the Department's strategic priorities, and the corporate goals.
• Development annual business plans for the assigned areas of responsibility to support the achievement of financial and strategic objectives of the Departments.
• Monitor, control and report key performance indicators related to the assigned area in order to track performance and recommend corrective actions.
• Develop a systematic approach for evaluating and prioritizing initiatives that directly support the Q-Chem strategic objectives.
• Monitor industry developments and trends to stay ahead of other companies.

People Management

• Supervise the activities and work performed by assigned resources to ensure that it is carried out safely, in an efficient and effective manner, in line with the annual business plans, and departmental policies and procedures.
• Recommend training and development interventions for team members to build their capabilities.
• Supervise the performance management process by setting annual objectives, and developing staff through mentoring, coaching and constructive feedback.

Warehouse Transactions and Documentations

• Develop warehouse operation strategy with the goal to control costs within approved budget, generate savings, rationalize inventory.
• Review and approve all transactional documents to control and properly document daily warehouse transactions.
• Collect data and submit warehouse statistics (variance, stock value, metrics, etc.) in order to monitor warehouse transactions/activities.
• Supervise all the warehouse activities and assign tasks in the EWM to ensure that fair load distribution between the teams.
• Coordinate with end-user for inspections of newly received materials, preservation requirements, issuing plans, movement of the refurbishment materials …etc. and resolve any issue to ensure smooth operations.
• Plan the resources required for any projects and tasks and ensure that proper approvals are granted
• Approve the timesheet and overtime after review for all assigned resources.
• Approve the invoices for any services performed within the warehouse under any contact before posting the SES.
• Ensure the compliance with the safety and regulation and report any near-miss or incident immediately, contribute to identify the core cause, identify the required actions and the implementation plans.
• Implement improvement systems, processes and stoking plans to reduce the movement and operation cost.
• Comply with Chemicals, Catalysts and Additives (CC&A) receiving, preservation, stocking and issuing procedures and safe handling of the Chemicals.
• Manage the external storage and local services contracts.
• Coordinate with any stakeholders for escorting (inside or outside the fence), gate pass of any type of materials.

Inquiries and Communications

• Coordinate and facilitate the movement of loan materials from QatarEnergy or its affiliates.
• Liaise with Contractors regarding SES and payment processes.
• Collaborate with End-users and Production Planning to ensure proper coordination of all activities.
• Engage with the Procurement team to provide any required vendor data.
• Work closely with the Finance department to deliver necessary reports.
• Coordinate with freight forwarders for escorting and urgent shipment arrangements.
• Communicate with the Security department for any gate pass or exit permit issues.

Policies, Systems, Processes and Procedures

• Identification the opportunities for the continuous improvement of departmental systems, policies, processes and practices taking into account 'international leading practices' in order to improve productivity and operational efficiency.
• Provide critical input to support the development of Section's systems, policies, processes, and procedures in order to meet business requirements.
• Ensure team members comply with all Section's policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

Quality, Health, Security, Safety and Environment

• Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Section to guarantee employee safety and delivery of high-quality products/services.
• Acts as a role model and promotes the concept of proactive safety and takes personal responsibility to ensure that the subordinates work without at-risk behaviours and conditions in order to positively contribute to the overall goal of zero incidents.

Reporting

• Prepare ongoing work reports in a timely and accurate manner in order to meet the departmental requirements, policies and standards.
• Report shortages/overages and damages to the head of section for action ensuring highest levels of quality and accuracy are maintained.

Qatarization

• Contribute to the development of Qatari employees. This accountability is applicable to expatriate employees only.

QUALIFICATIONS & EXPERIENCE

Education

Required
(Qualification1 / Discipline): Bachelor's degree in Business Administration or Engineering.

Preferred
(Qualification1 / Discipline): Master degree in Business Administration or Engineering.

Experience

Required
(Years2 / Job Level3 / Industry): 5 – 7 years of experience in the O&G Industry, out of which 2 years at a Specialist / Professional level or at least 3 years working experience in Q-Chem/RLOC materials/chemicals warehouse.

Preferred
(Years2 / Job Level3 / Industry): Experience in Petrochemicals Industry.

Other Job Preferences:

• SAP (preferred S4-HANA and EWM)
• MS Office Applications
• Strong Communication skills
• Time Management Skills
• Conflict Management Skills

Languages

Required
(Language / Level4): English - proficient

Preferred
(Language / Level4): Arabic - working knowledge