Document Controller

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar ECCO Gulf Majorel Qatar Full time 40,000 - 80,000 per year

Job Description

ECCO Gulf Majorel Qatar is seeking a meticulous and experienced Document Controller to join our team in the healthcare industry. This full-time, permanent position is based in Qatar and requires a professional with a keen eye for detail and a strong commitment to maintaining the integrity of our documentation processes. The successful candidate will play a crucial role in managing and safeguarding all company documents, ensuring compliance with industry standards and regulations.

  • Create spreadsheets and reports to organize the process of scholarship/sponsorship and to make information more accessible for the department's team.
  • Manage and maintain all company documents, ensuring they are easily accessible and stored securely.
  • Implement the approved pathway to continuously follow and update the sponsored student's files and information.
  • Arrange for the meetings with different stakeholders and partners with proper minute taking.
  • Work with the Academic Affairs team to review, edit and maintain reports.
  • Organize and maintain office files with an effective and accessible filing system of digital assets.
  • Ability to enter data collected from different research projects into relevant software's under the supervision of the head of department or the Subject Matters Expert.
  • Proof and review any official communications and documents with stakeholders or partners before submission.
  • Coordinate meetings, prepare reports and presentations, minutes of meeting and respond to emails as required.
  • Coordinate with relevant stakeholders to maintain effective communication, office equipment and supplies, editing documents, and keeping files.
  • Prioritize and schedule work effectively, anticipating problems and adjusting the allocation of resources and time accordingly.
  • Prepare monthly department's key achievements and milestones, expectations, and workflows to ensure a smooth process in responding to any inquiries or reporting with an on-time delivery.
  • Liaise with different departments to ensure the completion of the scholarship/ sponsorship requests, study extension or study leave requests.
  • The incumbent will undertake any such related duties or responsibilities as directed.
  • Ensure high standards of confidentiality to safeguard any sensitive information.

Required Profile

The ideal candidate will possess a strong background in document management within the healthcare industry, along with excellent organizational and communication skills. We are looking for an experienced professional who can seamlessly integrate into our team and contribute to our operational excellence.

  • Bachelor's degree in Computer Science, Business Administration, management or similar field.
  • Minimum of 4 years of experience in an administrative role, preferably in a healthcare field.
  • Strong understanding of document control processes and industry standards.
  • Preferred ability to organize and preserve paper documents, work closely with Subject Matter Experts with effective communication with co-workers and across departments.
  • Excellent organizational and time-management skills.
  • Proficient in document management software and MS Office Suite.
  • Knowledge and experience in working with budgets and creating spreadsheets.
  • Strong attention to detail and accuracy. Strong interpersonal skills and experience of dealing directly with a wide variety of stakeholders and partners.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Bilingual in Arabic and English language (preference as business communication will include both languages).

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