Document Controller

Location

Mana, Qatar

Experience

6

Job Type

Recruitment

Job Description

DOCUMENTCONTROLLER

Job Description

1. JOB SCOPE:

To handle all types of documents controlling business for DCC and control all types documents flow within all stakeholders, participate in the digitalization activities, follow MOC procedure related to document control activities.

1. TASKS AND RESPONSIBILITIES:

General Tasks:

Actively participate in the Document Control Centre and Electronic Document Management Systems (EDMS).

Effectively maintain the integrity of the full hard copy and electronic document system.

Companywide wide customer support for technical and non-technical documentation support.

Provides the documentation support to the various capital projects.

Maintain the engineering document numbering system, equipment numbering system, line numbering system.

Supports the companywide implementation of Information Management (IM) policies and procedures as per OE requirement.

Standardization of key business documents includes supporting other departments in drafting, formatting, identification, numbering and the coordinating the review/approval process and managing the same in EDMS.

Supports all departments for the retention, archiving and disposition of company records and documents in appropriate hard copy and electronically.

Key Tasks

Directly involve with the Management of Change (MOC) process related to documents control.

Verify all identified PSI and Non-PSI documents in an MOC package and confirm the red-line mark ups are properly attached to the MOC.

Coordinate with concerned MOC originators/facilitators if there are any discrepancies in the documents attached.

For the technical queries related to the MOC, coordinate with the concerned Engineers to get more clarification for the engineering document update required through MOC.

Coordinates with the CAD group for the PSI and Non-PSI documents for the source update.

Verify the source updated engineering documents with red line mark ups / revision history and communicates with CADD group if there is any discrepancy found.

Coordinates with disciplined Engineers/Head of Engineering/ for the review/approval of engineering documents modified through the MOC process.

Immediately updates the PSI documents affected through the MOC and supports QAPCO to follow the O.E compliance requirements.

Ensure up to date PSI documentation in EDMS to enable end users to readily access the latest documents.

Receiving, validating, and then maintaining QAPCO project turnover documentation.

Thorough and authentic verification of turnover documentation from vendors, contractors, and sub-contractors.

Maintenance of an interim library facility in QAPCO control room until all engineering documents migrated to the EDMS.

Archival and management of hard copy records in various storage locations.

Provide documentation support to QAPCO requesters.

Attend meeting with QAPCO Team as part of final data turnover.

Customer support Tasks:

Scanning and EDMS uploading of PM Checklists pertaining to all Maintenance disciplines.

Scanning and EDMS uploading of Checklists/Forms/Monthly Reports pertaining to all Disciplines of Technical department.

Scanning support to technical documents pertaining to entire facility.

Provide the expertise to convert engineering documents from non-editable to editable documents and manage the same in EDMS.

To deliver the required services as entrusted by the Supervisor

1. QUALITY, HEALTH, SAFETY, & ENVIRONMENT:

Ensure compliance to all relevant quality, health, safety and environmental management procedures and controls within a defined area of activity to guarantee employee safety, compliance, delivery of high-quality products/service and a responsible environmental attitude.

1. REPORTS:

Prepare timely and accurate inventory control records and statements.

Preparation of specific reports upon request.

1. INTERNAL AND EXTERNAL COMMUNICATIONS:

Internal:

Procurement, Supply Chain, Inventory and Warehouse staff.

Project engineers to discuss (modification) project material requirements.

External:

Contractors, Vendors/Suppliers, Consultants, Service Providers and Local customer representatives.

1. QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications:

Diploma in Mechanical/Automation/Electrical/Document controller business

Minimum Experience:

6 years of document controller experience including hands on experience in a similar environment within the petrochemical industry.

Job-Specific Skills (Generic / Technical):

Knowledge of all related engineering documents

Excellent interpersonal, verbal, and written communication skills

Time management

Teamwork and effective collaboration skills

IT proficiency/ MS office knowledge

Familiar with SAP system

Problem solving skill.

Skills

Written Communication Skill, Written Communication, Time Management, Roller, Information Management, Visio, Compliance, Problem Solving Skill, Perl, Document Management, Excel, Communication Skill, Problem Solving, Ms Office, Customer Support, Documentation, Inventory Control