Document Control Coordinator
17 hours ago
Main Responsibilities:
Responsible to establish and maintain project documentation system in accordance with existing Policy and Procedure.
Responsible for all coordination related to the Project Document Management.
Responsible for all records of technical documentation, decision records, change orders, OEM vendor data and project controls within the project information system.
Responsible for all updates and multi-discipline held in Document Management Systems
Collecting and getting review of KPI metrices associated with the Project until timely issue of report.
Responsible for providing all secretarial, administrative and logistics assistance to the Projects Manager and Head of Projects and PMT in providing complete secretarial/clerical service including time management, gate passes, material passes review and record keeping, Office administration, internal and external correspondence and clerical responsibilities during the tendering and execution phase of the project.
Primary Accountabilities:
Ensures proper adherence to Company Policy and Procedure concerning management archiving and retention of company documents records and data.
Ensures availability of safety PPEs, ensuring Office safety procedures are implemented and organizing Safety walks in the plant project area.
Provide a complete correspondence service for the Project Manager, Head of Projects and PMT for appropriate routing correspondence as necessary and typing/drafting replies where appropriate.
Organize and retrieve data from SAP, Access, Share Point, appropriate data files and update records accordingly in SAP and/or other corporate systems.
Provide a time management diary and ensure Project Manager, Head of Projects are fully prepared for scheduled meetings.
Prepare memos /communication, including workflows and any other documentation as directed by the Projects Manager, Head of Projects and PMT Leads.
Coordinate with Contractors counterpart for communication to organize meeting, site visits
Maintain records/files, replenish stationary and arrange servicing of office equipment.
Coordinate and administer all training needs for PMT including any Contractor provided training / Shareholder provided training
Provide assistance to the PMT Leads in the preparation of any ad hoc reports and management information to satisfy internal and external requirements.
Liaise with the providers of information at all levels of the Project organization to ensure timely provision of the information required to fulfill the overall Project reporting objectives
Prepare minutes of Project Management meetings as required.
Coordinate provision of Graphics Services for management reports and presentations.
Supervise, liaise and coordinate with various Project personnel to prepare material for management presentations.
Experience and Qualifications
8 years experience in a similar position with a recognized corporation.
Good command of written and spoken English.
Advanced keyboard and PC skills including Microsoft office Applications (Word, Excel & Power point)
Familiar with SAP usage and entries.
Experience in Managing data archives, share-point data,
Training in information security and Project Management system is preferable.
Ability to prepare good standard reports, presentations in the English language.
Sound communication, planning and organizational skills.
Able to handle work independently and proactively.
-
Document Controller
3 days ago
Doha, Baladīyat ad Dawḩah, Qatar Alhamal Trading & Contracting W.L.L. Full time 40,000 - 60,000 per yearWe are looking for a highly organized and detail-oriented document controller with a financial background and the ability to handle purchasing tasks. The ideal candidate will manage project documentation, support financial-related reporting, and coordinate procurement activities efficiently.Key Responsibilities:Manage, control, and organize all project...
-
Document Controller
17 hours ago
Doha, Baladīyat ad Dawḩah, Qatar Swan Global Full time 40,000 - 80,000 per yearJob Summary: The Document Controller will be responsible for managing, organizing, and maintaining all project-related documents and records. The role involves ensuring that documentation is accurate, up to date, and easily accessible to authorized personnel while adhering to company and client quality standards. Key Responsibilities: Maintain and manage all...
-
Document Controller
3 days ago
Doha, Baladīyat ad Dawḩah, Qatar Almoayyed Air Conditioning Full time 24,000 - 48,000 per yearThe Document Controller is responsible for managing, organizing, and maintaining all project-related documents, ensuring accuracy, quality, and compliance with company and client standards. The role involves controlling the numbering, filing, sorting, and retrieval of both electronic and hard copy documents produced by the technical teams, contractors, or...
-
Document Controller
3 days ago
Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International (MSI) Full time 60,000 - 120,000 per yearLocationMana, QatarExperience6Job TypeRecruitmentJob DescriptionDOCUMENTCONTROLLERJob DescriptionJOB SCOPE:To handle all types of documents controlling business for DCC and control all types documents flow within all stakeholders, participate in the digitalization activities, follow MOC procedure related to document control activities.TASKS AND...
-
Document Controller
3 days ago
Doha, Baladīyat ad Dawḩah, Qatar Glink Manpower Consultancy Full time 25,000 - 36,000 per yearRole DescriptionThis is a full-time on-site role for a Document Controller located in Doha, Qatar. The Document Controller will be responsible for managing and maintaining all project documentation, ensuring all documents are properly filed, categorized, and accessible as needed. Responsibilities include creating, updating, and distributing documents,...
-
Document Controller
17 hours ago
Doha, Baladīyat ad Dawḩah, Qatar Swan Global Full time 40,000 - 60,000 per yearWe are seeking a Document Controller to handle and manage project documentation with accuracy and confidentiality. The ideal candidate will be responsible for maintaining document control systems, ensuring smooth document flow, and supporting the project team with administrative coordination. Key Responsibilities: Receive, review, and organize project...
-
Document Controller
17 hours ago
Doha, Baladīyat ad Dawḩah, Qatar AEA Designs Full time 120,000 - 180,000 per yearDocument Controller/Office AdministratorEducation Level:Diploma or Bachelor's DegreeExperience Level:3-5 years in Qatar, preferably in the interior design, architecture, or construction sectorEmployment Type:Full-TimeCompensation:Based on ExperienceAbout AEA DesignsAt AEA Designs, we value hardworking individuals committed to personal and company growth. We...
-
Document Controller
2 weeks ago
Doha, Baladīyat ad Dawḩah, Qatar Sibylline Full time 90,000 - 120,000 per yearCompany DescriptionSibylline Trading and Contracting specializes in road construction, upgrading, resurfacing, and rehabilitation projects. The company operates a modern fleet of well-maintained earthworks equipment, including excavators, graders, and surfacing machinery. With a focus on high-quality work, Sibylline relies on a dedicated team of skilled...
-
Document Controller
2 weeks ago
Doha, Baladīyat ad Dawḩah, Qatar MS Innovators Trading & Contracting Full time 12,000 - 120,000 per yearJob Description:We are currently seeking a detail-oriented and organized Document Controller to join our team. The ideal candidate will be responsible for managing, organizing, and maintaining company documents and records in both physical and digital formats, ensuring they are accurate, up-to-date, and easily accessible.Key Responsibilities:Control and...
-
Document Controller
3 days ago
Doha, Baladīyat ad Dawḩah, Qatar Sharaka Holdings Full time 50,000 - 120,000 per yearThe Document Controller for Baraha Town is responsible for managing, organizing, and maintaining all project documents and records across residential, retail, and office components. This role ensures that all documents are accurate, complete, and compliant with company and project procedures, while supporting smooth communication among internal teams and...
