Executive Assistant

3 days ago

Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International (MSI) Full time 40,000 - 80,000 per year

Location

Doha, Qatar

Experience

Job Type

Outsourcing

Job Description

Purpose of the Role:

To provide high-level administrative and secretarial support to the Executive Director. The role demands professionalism, confidentiality, and exceptional interpersonal and organizational skills.

Key Responsibilities Include:

  • Provide high-level administrative and secretarial support to the department Director
  • Execute appropriate office etiquette in all interactions
  • Handle confidential and critical matters with professionalism, discretion, and sound judgment
  • Receive and manage incoming calls and visitors appropriately
  • Manage all correspondence promptly and professionally
  • Ensure all communication lines are operational and available as needed
  • Maintain a professional and welcoming office environment
  • Prepare official documents and communication materials
  • Efficiently manage incoming and outgoing documents
  • Requisition and monitor stationery and office supplies
  • Schedule and manage appointments, ensuring all parties are informed of dates, times, and changes
  • Serve as a focal point for queries and requests from the department and other units
  • Maintain an organized filing system for all documents
  • Prioritize tasks to ensure timely and successful completion
  • Provide support for ongoing departmental projects

Minimum Requirements:

  • Education: Bachelor's degree in a related field
  • Skills: Strong communication skills in Arabic and English (both verbal and written), adaptability, and proficiency in Microsoft Office
  • Certifications: Any relevant training or certification in administrative support

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