Payroll Accountant Assistant

1 month ago


Al Dafna Qatar Nakilat Full time
Reporting structure

Reports To: Head of Marine Personnel Direct Reportees: None

Job Summary and Purpose

Maintain fleet seafarers' records and administer and process seafarers' payroll accurately and on timely manner, according to the company applicable policies and procedures. In addition, the role is responsible to maintain marine personnel vendors' information/records, review and process their related invoices on time.

Accountabilities

Key Accountabilities:

1. Process the monthly seafarers' wages on-board and ensure the latest Bank account information are updated in the system. 2. Ensure all the eligible allowances are captured while running the payroll process followed by employment contract and Company P&P. 3. Ensure all the advances granted to seafarers are deducted. 4. Obtain relevant approvals and coordinate with finance and treasury functions for timely transfers. 5. Send pay slips to the seafarers via email or crewing software. 6. Maintain proper track on any salary return in coordination with treasury and ensure retransfer process has been managed thru Ad-hoc payments. 7. Ensure proper management of Cash to Master, keep appropriate track of deductions against payment and maintain monthly reconciliation. 8. Prepare and post payroll entries into the system including vessel's budget and accruals. 9. Coordinate with GL team and AR to ensure all the back charging payroll costs are managed monthly and on timely manner 10. Monitor and answer email messages, calls for all related queries. 11. Independently manage internal and external audits related to Payroll for seafarers 12. Generate/prepare required reports to Management as required. 13. Manage seafarers final and leave settlements as per applicable policies and procedures. 14. Assisting MPD for preparation and finalizing annual bonus and reward for Seafarers. 15. Maintain all personnel data related to fleet seafarers and Marine Personnel vendors' bank accounts in line with the related requirements. 16. Administer Marine Personnel relevant vendors' agreements and ensure their validity and timely renewal. 17. Process and settle relevant vendor invoices in a timely manner Generic Accountabilities: Safety, Health, Environment & Quality (SHEQ): 18. Adhere to all relevant SHEQ policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.

Policies, Systems, Processes & Procedures: 19. Follow all relevant departmental policies, processes, and procedures so that work is carried out in a controlled and consistent manner.

Others: 20. Arrange for the attendance of all marine personnel at seminars, visits to NSQL head office, sea staff. 21. Carry out any other duties as directed by the Head of Marine Personnel.

Accountabilities - 2

Accountabilities - 3

Accountabilities - 4

Competencies

Accounting Policies & Procedures - Practitioner Achievement Oriented - Basic Audit Management - Beginner Collaboration & Team Work - Basic Crew Management and Logistics - Beginner Customer Centricity - Basic Drive Vision - Basic Employee Services - Practitioner Empower & Nurture Talent - Basic General Accounting Processes - Practitioner HR Policies and Procedures - Practitioner Human Resources Information System - Beginner Interactive Communication - Basic Payroll Process Management - Specialist Professional Accounting Standards - Beginner Resourcing Management - Beginner Solution Oriented - Basic

Key Result Areas

. Ensure timely payment of salaries. . Ensure all documents related to marine personnel are always stored properly and safely. . Maintain payroll confidentiality . Timely and accurate disbursement of payroll transactions, and in compliance with all accounting standards . Timely disclosure of accurate reports

Interactions and Working Relations

Internal: . Marine Personnel and IT departments - to discuss seafarers' payments and system requirements. . Internal Auditors - to discuss compliance with international standards, rules, regulations, policies, and procedures External: . Marine Personnel Vendors- to receive and process related invoices.

Financial Authorities

Not Applicable

Qualifications, Experience and Job Skills

Qualifications: . Diploma degree in Accounting or Finance. . Related certificates such as CMA/CPA/ACCA, etc. is an advantage. Experience . 3-5 years of related experience in a similar position, preferably in a similar industry. Strong payroll and analytical skills with relevant financial experience. Job Specific Skills: . Knowledge of payroll systems. . Reasonable amount of understanding of the Maritime industry and the extensive legal requirements pertaining to employment of marine personnel . Understanding of travel and government procedures . Knowledge of HR principles and practices . Computer literate- Microsoft suite of products



  • Qatar Alshaya Full time

    **Admin Assistant-Payroll - People - Qatar**: Job Number: - 578406 Work type: - Permanent - Full Time **Location**: - Qatar Categories: - Human Resource **The Role**: The Admin Assistant will report to and support a designated manager and business function in order to achieve overall business objectives. You must be able to prepare and update daily...

  • Accountant

    3 weeks ago


    al-Ghuwayriyah, Qatar Premium Solutions Consultancy Full time

    Premium Solutions Consultancy is hiring for a leading group in Qatar Position: Accountant-Filipino Male Location: Qatar (Local Hire) • Manage financial transactions, including accounts payable, accounts receivable, and payroll processing. • Prepare and maintain accurate financial records, including ledgers, journals, and financial statements....

  • Insurance Assistant

    5 days ago


    Qatar International Medical Company Full time

    Checking of billing statement reports which is provided by insurance assistant to be submitted to the insurance company. - Generating and summarizing the monthly insurance sales report per pharmacy/ insurance company and submitted to the chief accountant/ insurance director. - Prepare monthly summary for all the rejected and unpaid medical claims by the...

  • Insurance Assistant

    5 days ago


    Al-Khawr, Qatar International Medical Company Full time

    Checking of billing statement reports which is provided by insurance assistant to be submitted to the insurance company. - Generating and summarizing the monthly insurance sales report per pharmacy/ insurance company and submitted to the chief accountant/ insurance director. - Prepare monthly summary for all the rejected and unpaid medical claims by the...


  • Qatar U GROUP Full time

    **Position Overview**: As an Assistant Accountant, you will play a crucial role in supporting the financial operations of our events. This position offers an exciting opportunity to gain valuable experience in accounting while working in the dynamic and fast-paced environment of the events industry. **Key responsibilities for this role would include**: -...

  • Accountant

    3 weeks ago


    Qatar Al Mannadi Group of Companies Full time

    preparing accounts and tax returns.administering payrolls and controlling income and expenditure.auditing financial information.compiling and presenting reports, budgets, business plans, commentaries and financial statements.analysing accounts and business plans.

  • Accountant

    3 weeks ago


    Al Khartiyat, Qatar Al Sultan Premier Medical Center Full time

    We are seeking a detail-oriented accountant to manage our financial records, including expenditures, payroll, budgeting, and invoicing. The ideal candidate will have a strong understanding of accounting principles and excellent analytical skills. Join us to contribute to our medical center's financial health and compliance with all regulatory requirements.

  • Sr Accountant

    3 weeks ago


    Al-Jumayliyah, Qatar EGEC Full time

    Senior Accountant isresponsible for overseeing the complete Finance and accountingfunction of the Firm and the role will act as the first point ofcontact in Finance Department to facilitate accurate and compliantrecording, monitoring, reporting and control of all invoices& payments. Duties & Responsibilities, (include butnot limited to): • Responsible for...

  • Accountant

    3 weeks ago


    al-Wakrah, Qatar SWAN GLOBAL Full time

    • preparing accounts and tax returns • administering payrolls and controlling income and expenditure • auditing financial information • compiling and presenting reports, budgets, business plans, commentaries and financial statements • analysing accounts and business plans • providing tax planning services with reference to...

  • Sr Accountant

    3 weeks ago


    al-Jumayliyah, Qatar EGEC Full time

    Senior Accountant is responsible for overseeing the complete Finance and accounting function of the Firm and the role will act as the first point of contact in Finance Department to facilitate accurate and compliant recording, monitoring, reporting and control of all invoices & payments. Duties & Responsibilities, (include but not limited to): •...

  • Accountant

    3 weeks ago


    Al Wakrah, Qatar SWAN GLOBAL Full time

    • preparing accounts and tax returns• administering payrolls and controlling income andexpenditure • auditing financial information •compiling and presenting reports, budgets, business plans,commentaries and financial statements • analysing accountsand business plans • providing tax planning services withreference to current legislation •...


  • Qatar Petro White QFZ LLC Full time

    Accounting Assistants support the Accounting department by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.

  • Accounts Assistant

    3 weeks ago


    al-Jumayliyah, Qatar Power International Holding Full time

    Job Description Job Summary Assist in preparing, examining, and analyzing accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards. Job Responsibilities 1 Principal Accountabilities • Helps keep records of all transactions, and are usually responsible...

  • Accounts Assistant

    2 weeks ago


    Al-Jumayliyah, Qatar Power International Holding Full time

    Job Description JobSummary Assist in preparing, examining, and analyzing accountingrecords, financial statements, and other financial reports toassess accuracy, completeness, and conformance to reporting andprocedural standards. Job Responsibilities 1 PrincipalAccountabilities • Helps keep records of all transactions,and are usually responsible for the...

  • Accounts Associate

    3 weeks ago


    al-Ghuwayriyah, Qatar philippines hospitality qatar Full time

    This position is primarily responsible for ensuring all finance and accounting related business processes of Academy’s operations are properly executed, accounted and monitored on a daily basis. Implement and drive cost management initiatives, define controls to mitigate financial risk and execute operation as per laid down procedures. These include...

  • IT Business Partner

    3 weeks ago


    Qatar Power International Holding Full time

    Job SummaryUnder the general guidance of the SAP PMO Manager, and within the limits of established company policies and procedures, providing functional and technical support to HRIS, Payroll and entire company from HR system front. This position also leads in the development and implementation of HR processes enhancements related to SuccessFactors to ensure...

  • Accounting Clerk

    3 weeks ago


    Al-Jumayliyah, Qatar Dusit International Full time

    Accounting Clerk Job Description: •Verify figures, postings, and documents to ensure accurate entry,mathematical precision, and proper coding. • Maintain anorganized and secure system for all files, records, cash, and cashequivalents, following established policies and procedures.• Record, store, access, and analyze financial informationusing...

  • Accounts Associate

    3 weeks ago


    Al-Ghuwayriyah, Qatar philippines hospitality qatar Full time

    This position isprimarily responsible for ensuring all finance and accountingrelated business processes of Academy’s operations areproperly executed, accounted and monitored on a daily basis.Implement and drive cost management initiatives, define controls tomitigate financial risk and execute operation as per laid downprocedures. These include but is not...

  • Accounting Clerk

    4 weeks ago


    Qatar Marriott International, Inc Full time

    **Job Number** 22217572 **Job Category** Finance & Accounting **Location** Le Royal Méridien Doha, Building No. 153 Street No. 347, Lusail, Qatar, Qatar VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Check figures, postings, and documents for correct entry, mathematical accuracy, and...


  • Qatar Thodeti Full time

    Job Location Qatar - Job Description One of the reputed** University** in** Qatar **invites applicants for the position of **Assistant/ Associate Professor **in **Accounting.** **Responsibilities**: - Develop, teach, and assess a variety of courses in the accounting domain. - Evaluate and monitor student progress, providing guidance and support as...