Receptionist - Male & Female - 6 Months Project

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar QATAR TEC W.L.L. Full time

Receptionist :
(Male & Female)
Project Duration: 6 Months extendable

Project Location:
West Bay, Corniche

Main Responsibilities:

  • Preparation, drafting, and distribution of correspondence.
  • Greeting clients and visitors.
  • Assist for tenants enquiries and requests.
  • Assist for the site viewing of the vacant apartments for potential clients.
  • Maintains and tracks leases, lease schedules, vendor and property files, including leases, property surveys, in accordance with prescribed standards.
  • Works with property staff and vendors to compile a list of maintenance items.
  • May implement and coordinate work orders for a range of products.
  • Coordinates and monitors status of work assigned to vendors and contractors.
  • Comply with bid and expense process guidelines.
  • Assists preparations of monthly and quarterly management reports.
  • Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence and scheduling necessary maintenance procedures.
  • Works with accounts payable and accounts receivable for property lease obligations

Accounting tasks:
Processing tenants payments, Compiling financial reports (if required), Creating invoices and billing tenants.

  • Maintains a neat and fully supplied cleaning trolley of relevant stock (linen, guest supplies, and cleaning equipment) at all times (if required).
  • Cleans guest rooms daily according to operational policies and standards (if required).
  • Replaces used bed and bath linen daily (if required).
  • Replenishes room amenities, promotional materials, literature and stationary as required.
  • Reports any defective equipment to the Housekeeping in charge, completing maintenance requests as required.
  • Cleans public areas daily according to operational policies and standards (if required).
  • Attends to tenant needs and requests courteously and efficiently.
  • Comply with grooming and hygiene standards and Follows other departmental policies and procedures.
  • Follows all safety and sanitation policies.
  • Monitoring cleaning supplies and ordering more as needed (if required).
  • Delegate tasks and set deadlines.
  • Oversee daytoday operation, according to operational policies and standards.
  • Monitor team performance and report on metrics.
  • Administrative tasks: Creating and maintaining office documentation, filling, keeping the archive updated,
  • Assist the tenants with any request / enquiry (as per the internal policy and procedure).
  • Be aware about the Emergency Response Plan.
  • Act in line to the internal policy and procedure.
  • Any other duties as assigned by Reporting Manager.

Job Requirements:

Educational Qualifications and Professional Certifications:

  • High School Diploma or equivalent is essential.

Experience:

  • With minimum of One to Three (13) years of relevant experience in the same role preferably within a comparable or higher product establishment.

Skills:

  • Customer focused / Team Spirited.
  • Good working knowledge of English (Arabic Speaking preferred).
  • Ability to listen and communicate effectively with tenants /customers and other team members.
  • Enthusiastic and pleasant personality.
  • Common Computer skills are required.

Job Types:
Full-time, Contract

Contract length: 6 months

Salary:
QAR3, QAR3,500.00 per month

Ability to commute/relocate:

  • Doha: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

  • Must be in Qatar with valid QID and ready to join after the interview and selection?

Language:

  • English & Arabic (required)

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