Operations Executive

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar MENA Speakers Full time

Key Responsibilities:

Operational Support:

  • Assist in the daytoday operations of the bureau, ensuring smooth and efficient processes.
  • Review the compliances in accordance with the local laws.
  • Manage and update internal databases and CRM systems.
  • Prepare reports, presentations, and other documents as needed.
  • Connect with Finance team to review the daily tasks, be up to date with the tax requirements, invoicing, payments and bank reconciliations.
  • Monitor and execute the purchases and expenses as required.
  • Handle requests from the management.
  • Support the teams to ensure projects and deadlines are met.

Sales Team Support:

  • Provide administrative support to the sales team, including managing calendars, scheduling meetings, and preparing sales materials.
  • Assist in tracking sales leads and opportunities in the CRM system.
  • Handle client inquiries and provide information about speakers and services.
  • Handle event related tasks, including scheduling, travel arrangements, and accommodations for speakers, speaker briefs and any onthespot requirements.

Marketing Team Support:

  • Assist with the implementation of marketing campaigns and initiatives.
  • Manage social media accounts and contribute to content creation.
  • Help organize promotional events and coordinate marketing materials.

Finance:

  • Connect with the Finance team to review tax requirements, invoicing, payments, and bank reconciliations.
  • Monitor and execute purchases and expenses as required.
  • Assist in the preparation of financial reports and budgets.
  • Handle payroll processing and ensure timely payment to employees.
  • Coordinate with external auditors and ensure compliance with financial regulations.

Recruitment:

  • Manage job ads, screening resumes, conducting interviews, and making hiring recommendations.
  • Coordinate onboarding and training for new employees.
  • Collaborate with department heads to identify staffing needs and develop job descriptions.

Qualifications:

  • Bachelor's degree in Business Administration, Human Resources, or a related field.
  • Prior work experience of atleast 3 years of administrative work is mandatory, preferable including operations.
  • Knowledge of the local protocols for recruitment, onboarding and offboarding.
  • Proven experience in an administrative or operational support role, preferably in a similar industry.
  • Experience in recruitment and talent acquisition.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and CRM software.
  • Ability to work independently and as part of a team.
  • High attention to detail and ability to multitask in a fastpaced environment.

Conditions about the job

  • There will be no visa sponsorship provided by the company. You will be required to selfsponsor your visa/residency/work status as per your present location.
  • You will need to align with the UAE working days and timings (Mon-Fri; 9AM6PM), with your availability on weekends with the possibility of extended working hours to ensure the deliverables, commitments and tasks are handled for all events and for clients.
  • This is a remote working profile and your utmost professionalism, discipline and commitment to work ethics would be expected by the management.
  • The compensation will be determined based on your interview assessments, your skill sets and management's decision.

Pay:
Up to QAR5,400.00 per month

Application Question(s):

  • Are you willing to work with a maximum compensation of USD 1,500 monthly?
  • Are you willing to commit to the organization's requirements and offer support to your team members to ensure the daytoday is functioning efficiently?
  • Are you willing to selfsponsor your residency/visa status without any direct support from our organization on the same?
  • Are you a native arabic speaker?

Experience:

- administrative experience, with atleast 2 in operations: 3 years (required)

Location:

  • Doha (required)
Application Deadline: 22/06/2024

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