![International Organization for Migration](https://contents.bebee.com/companies/qa/international-organization-for-migration/avatar-qXaFI.png)
HR Assistant
2 weeks ago
Position Title
:
HR Assistant (Time Management)
Duty Station
:
Doha, Qatar
Classification
:
General Service Staff, G-5
Type of Appointment
:
One Year Fixed Term, with possibility of extension
Estimated Start Date
:
As soon as possible
Closing Date
:11 June 2024
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants._
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu_
Context:_
-
Core Functions / Responsibilities:_
- Provide information and documentation relevant to time management to staff members as required.
- Assist the HR Operations Team in absence monitoring and manually recording absences only as needed.
- Process the HR actions relating to time management within the Service Level Agreements (SLAs) of the HR Unit in the Mission.
- Support the Senior HR Assistants (Operations) in accurately updating staff leave records in the Organisation's Enterprise Resource Planning (ERP) system, as required.
- As needed, record absences due to longterm illness and sick leave in coordination with the Occupational Health Unit (OHU).
- In coordination with the HR Operations Team, process quota creation and correction, such as those in carryovers and change in categories and contract types.
- Complete the assigned HR actions relating to timekeeping and time management, including those impacting payroll within the timelines defined by the Senior HR Assistants (Operations), to ensure accurate payment of salary.
- Assist in gathering statistical data to support regular reports related to time management and submit them to the HR Officer in coordination with the HR Operations Team.
- Perform other related duties as may be assigned.
Required Qualifications and Experience_
Education
- Bachelor's degree in Human Resources, Business Administration, Psychology, or related field with three (3) years of relevant experience; or
- High school diploma with five (5) years of relevant experience.
Experience
- Experience in HR Management and personnel administration.
- Experience using an ERP system.
- Experience in an international organization, nongovernmental or governmental organization in a multicultural setting is an advantage.
Skills
- Intermediate knowledge of Microsoft Office.
- Knowledge of IOM/UN HR procedures and rules is an asset.
- Experience in SAP and/or Oracle is highly desirable.
Languages
IOM's official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in English is required
DESIRABLE
Working knowledge of Arabic is desirable.
Notes
-
Required Competencies _
Values
- respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Demonstrates willingness to take a stand on issues of importance.
- Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies - behavioural indicators _level 1_
- develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- continuously seeks to learn, share knowledge and innovate.
- takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
- encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Competencies will be assessed during a competency-based interview.
-
Posting period:_
From 28 May 2024 until 11 June 2024
-
Eligibility:_
-
Other_
Pay:
QAR17, QAR17,500.00 per month
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