Arabic EA

2 weeks ago

alJumayliyah, Qatar tiger recruitment Full time

Duties Include:

Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc.
Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process
Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements
Providing vacation cover to other Executive Assistants
Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering
Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items
Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support
Organizing and maintaining online systems for PA
Organizing and maintaining electronic filing system
Preparing weekly timesheets and expense reports YOU ARE To be successful in this EA role you must exhibit a high level of resourcefulness in a fast-paced environment, and ideally have EA experience supporting at a senior level. You must have strong administration skills and be comfortable liaising with people of all seniority levels. SKILLS
Advanced Microsoft Office Suite skills
Highly proficient in analytical, written and verbal communications
Team player
Excellent organisational skills
Be discreet with confidential information
Personable, loyal, professional

Executive Assistant