Purchasing Officer

1 week ago


Doha, Baladīyat ad Dawḩah, Qatar Vogue Hospitality Full time

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Job Purpose:

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Handling purchasing process and providing the requested items with the lowest cost, highest quality and the longest credit payment facility on time.

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General Duties:_

  • Translates operating forecasts into material requirements plans and thereby determines standard stock and reorder levels with Department Heads and Management
  • Getting the best three price quotations in the markets with the consideration of quality and the longest credit facility and the ability to cover all what we need on time without any delay.
  • Discussing the final best quotation with the cost control manager and finalizing the supplier contract with all suitable conditions matching with our policy & procedures.
  • Confirming a formal supplying contracts (signed & stamped by the both parties) then start to fill in the purchasing structure for each items category (Meat & Poultry, Sea Food, Vegetables & Fruits, grocery, general supplies, etc.).
  • Get the approval of the cost control manager & financial controller for the purchasing structure supplier's priority. (A, B, and C).
As per the structure there are 3 supplier A, B and C, the L.P.O.

should be prepared for supplier A as he has the best price and quality, in case of non-availability, an approval request to be sent to the cost control manager to allow the purchasing officer to get the items from next Supplier in priority.


  • Maintaining a proper obligation regarding the purchasing structure policy.
  • Handling cash purchasing maybe needed for specific items not provided by credit suppliers.
  • Minimizing the cash purchasing.
  • Making at least quarterly price survey to maintain getting the updating prices to try to get discount from our current suppliers, or to add new supplier with lower prices.
  • Participates in negotiations for service contracts.
  • Maintaining the fully coordination with all related departments (Central store, branches and head office.).
  • Conducting the best efforts to solve any operation problems and complains promptly.
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Daily:_

  • Receiving all the purchase requests issued by the central stores, outlets (for nonstore items) and head office.
  • For the store items, implementing the purchase structure supplier's policy to make L.P.O.
  • For any specific items required rather than the store items, clarifying all the needed specification to make sure that he is going to buy the proper requested items.
  • Getting the best price for all needed items with the highest quality and credit payment facility, by obtaining at least three price quotation with the same specification and quality.
  • Getting the approval of the best price quotation from the concerned department and the cost control manager then to issue the L.P.O.
  • Submitting the L.P.O. to the cost control manager to review and sign then to the financial controller for approval.
  • Submitting the approved L.P.O. to the supplier to start the purchasing process.
  • Following up with the supplier until delivering the requested items on the agreed date.
  • Following up with the receiving clerk that the items is matching for quantity & quality, if not the purchasing officer has to take the necessary action to discuss with the supplier how to manage the matter or ask the second priority supplier to deliver us what we need to match our quantity and quality by new L.P.O. promptly to avoid any problem related to shortage of any items for the central store or outlets.
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Monthly:_

  • Providing suppliers volume report.
  • Providing L.P.O. summary issued to supplier B or C with reasons and related documents.
  • Providing the updated market survey statement conducted within the month.
  • Providing suppliers evaluation report.
  • Providing a monthly report of all negative issues related to his duties during the month with suggestions to be discussed with the cost controller manager & financial controller to develop the purchasing performance and maintaining a full coordination with all related departments.

Salary:
QAR6, QAR8,000.00 per month
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