Executive Assistant

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Rise Group Full time
Executive Assistant / Executive Secretary

Starting salary:
QAR 4,700 to QAR 5,000 (Full package / All in)

Responsibilities:

- _
Calendar Management_: Efficiently manage the General Manager's schedule, including arranging meetings, appointments, and conferences, and ensuring that all commitments are met promptly.
- _
Travel Arrangements_: Coordinate travel plans, accommodation, and logistics for the General Manager's business trips, considering time and cost efficiency.
- _
Meeting Coordination_: Prepare meeting agendas, collate necessary documents, and provide administrative support during meetings. Record minutes and action items as required.
- _
Information Management_: Organize and maintain confidential files, records, and databases, ensuring easy retrieval and data security.
- _
Communication Liaison_: Act as a primary point of contact between the General Manager and internal/external stakeholders, handling inquiries and redirecting communication as needed.
- _
Office Management_: Oversee the smooth functioning of the executive office, ensuring office supplies are stocked, equipment is maintained, and administrative processes are optimized.
- _
Report Preparation_: Assist in generating reports, presentations, and analytics as required, using various software tools.
- _
Project Support_: Collaborate with different departments to provide administrative assistance in various projects led by the General Manager.
- _
Confidentiality_: Handle sensitive information with the utmost confidentiality and maintain a high level of professionalism in all interactions.

Required Skills:

- _
Proven Experience_: Previous experience as an Executive Secretary or in a similar administrative role, supporting top-level executives or management.
- _
Organizational Skills_: Strong organizational skills to manage calendars, appointments, and travel arrangements efficiently.
- _
Communication_: Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels within and outside the organization.
- _
Time Management_: Exceptional time management skills to prioritize tasks, meet deadlines, and handle multiple assignments simultaneously.
- _
Discretion_: High level of integrity and the ability to handle confidential and sensitive information with discretion.
- _
Attention to Detail_: Keen eye for detail to ensure accuracy in all correspondence and documentation.
- _
Problem-Solving_: Proactive approach to problem-solving and the ability to anticipate needs and potential challenges.
- _
Tech-Savvy_: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools for efficient document management.
- _
Interpersonal Skills_: Strong interpersonal skills to build positive relationships with colleagues, clients, and other stakeholders.
- _
Adaptability_: Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- _
Professionalism_: Demonstrates a high level of professionalism and decorum in all interactions and communications.
- _
Team Player_: Collaborative attitude with the ability to work as part of a team and support other administrative staff when needed.

Education and Experience:

  • Bachelor's degree in business administration or a related field is preferred.
  • Previous experience as an executive secretary or in an administrative role supporting senior management is highly desirable.

Salary:
QAR4, QAR5,000.00 per month

Application Question(s):

  • Have you been interviewed at Rise Group Head Office before? Yes or No? PREVIOUSLY INTERVIEWED APPLICANTS NEED NOT APPLY AGAIN.
  • In which country are you currently located?
  • If selected, how soon can you join our company after signing an offer letter? Give minimum number of days.
  • Which country are you from? (Nationality)
  • What is your age right now?
  • Do you have a valid Qatar ID or only a work visa with NOC?
  • Have you read and confirm the job description and salary details for this role?
  • Did you work as a Secretary or Executive Assistant before? Yes or No? If Yes, in which company and what was the exact job description?

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