Public Relations Coordinator

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar International Organization for Migration Full time

Position Title
:
Public Relations Coordinator

Duty Station
:
Doha, Qatar

Classification
:
G7

Type of Appointment
:
Fixed term, one year with possibility of extension

Estimated Start Date
:
As soon as possible

Closing Date
:
July 19, 2023

  • Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants._
-
Context:_

-
Core Functions / Responsibilities:_

  • Coordinate the processing, submission, and followup of all the organization transactions with the government sectors (Ministry of Foreign Affairs, Ministry of Interior to name few).
  • Coordinate the submission of all visas & work permit cards with government office as well as the immigration department.
  • Coordinate the process all renewals of driving license with traffic office.
  • Attest documents before the ministries and embassies whenever required and deliver any correspondence to governmental authorities or companies.
  • Coordinate the issuance and the updating of official documents of the Organization (i.e. traffic department, municipality, customs clearance etc. to name few);
  • Liaise with authorities to ensure Organization compliance to local laws and regulations.
  • Keep updated on labour regulations changes that may affect visa processing.
  • Liaise with all government institutions with regards fines, penalties, or any inquiry.
  • Coordinate with IOM Qatar Senior Management Team on status of staff visas, Qatar IDs, and transfer of ID from previous employer to IOM.
  • Assist project teams in arranging high level meetings with highranked Government, Embassy and Corporate of Private Sector Officials.
  • Assist Senior Management by sharing updated policies and priorities of Government for development of liaison strategies and to ensure that all Privileges and Immunities agreed between IOM and Government through the Cooperation Agreement are received by the mission.
  • Coordinate with the Resources Management Unit to verify that all Privileges & Immunities agreed between IOM and Government through the Cooperation Agreement is received by the mission.
  • Perform other duties as required.
-
Required Qualifications and Experience_

Education

  • High school diploma with seven years of relevant experience; or,
  • Bachelor's degree in law or related fields from an accredited institution with five years of relevant professional experience.

Experience

  • In-Depth knowledge of, and experience with, dealing with local government departments.
  • Working knowledge of Qatar labour regulations and governmental for authorities
  • Strong problemsolving skills.
  • Ability to multitask and prioritize.
  • Ability to build strong relationships.
  • Experience working in Qatar is required.

Skills

  • Excellent communication and writing skills both in Arabic and English.
  • Experience in Public Relations/Communications is an advantage.
  • Eye to details and acute organization skills.

Languages
For this position, fluency in Arabic and English is required (oral and written). Working knowledge of any UN Official language(s) (Chinese, French, Russian, or Spanish) is an advantage.

Notes
-
Required Competencies_

Values

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism:demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting daytoday challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators _level 2_

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge:continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators _level 2_

  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry

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