Executive Secretary

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar EGEC QATAR Full time

Job Summary:


The role of the Executive Secretary is to actively support the management of projects, key clients, and a wide variety of other business initiatives.


Responsibilities:

  • Secretarial assistance to the management.
  • Nontechnical coordination with the project team, Client and subconsultants.
  • Provide support to Project Managers in the preparation and compilation of various project documents such as design, tender and technical documents/reports and specification etc.
  • Multitasking skills and should be familiar with all things related to various documents.
  • Maintaining documents received/sent on behalf of the team.
  • Create and maintain outgoing document & correspondence register.
  • Handle project communication in the absence of team members.
  • Organize and supervise other office activities (recycling, renovations, event planning etc.).
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • Serve visitors by greeting, welcoming, directing and announcing them appropriately.
  • Answer, screen and forward any incoming phone calls while providing basic information when needed.
  • Handling the booking reservation for tickets and hotels.
  • Receive and sort daily mail/deliveries/couriers.
  • Planning the priority of the submission & guiding the driver accordingly in regards to the same.
  • Document and log work/rest periods and kilometers spent driving.
  • Monitoring & supervising the daily work done by the office boys.
  • Assist all departments when & where required.
  • Provide the support and cooperation in regards to the Quality department requirements and Audits.
  • Provide the support and cooperation in regards to the Business development & tenders management activities when requested.

Job requirements & Skills:

  • Proven experience in secretarial field.
  • Excellent communication skills in written and spoken English.
  • Excellent typing speed and accuracy in typing.
  • Excellent knowledge Microsoft office software.
  • Listen and communicate effectively and professionally.
  • Ability to liaise with a wide variety of staff and clients at all levels.
  • Able to act on own initiative and operate in a proactive way.
  • Attention to details.
  • Must be extremely flexible and adaptable to change and further be forward looking and willing and able to implement change in a rapidly changing environment.
  • Provide the support and cooperation in regards to the Quality department requirements and Audits
  • Provide the support and cooperation in regards to the Business development & tenders management activities when requested

Pay:
QAR4, QAR4,500.00 per month

Application Question(s):

  • How long is your notice period?
  • What is your current package?
  • What is your expected package?

Education:

  • Bachelor's (preferred)

Experience:

Document Controller: 2 years (required)

  • Minimum: 5 years (required)

License/Certification:

  • QID (required)

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Premium Solutions Consultancy Full time

    Executive SecretaryWe are seeking an experienced and professional Executive Secretary to join our team at Premium Solutions Consultancy. As an Executive Secretary, you will be responsible for providing high-level administrative support to our executives and managing their schedules and communications. You will also handle confidential and sensitive...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar People Dynamics Full time

    About the job Executive Secretary (CEO Office)Hello Concern,We are looking for executive secretary for the CEO office with following qualifications:5+ years' experience as an Executive Secretary (Semi or government experience is must).Bachelor's degree.Professional in MS office.High/ Fluent Englishcommunication skills.Business writing skills.Experience in...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International MSI Qatar Full time

    Our client in Qatar islooking to hire Executive Secretary-FemaleRequirementsBachelors degree in any related field Provenexperience as an executive secretary Must bebilingualData entry, maintenance, and documentarchivingArranging and organizing appointments, meetingsand conferencesPreparing reports and submitting them tomanagement

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International MSI Qatar Full time

    Our client in Qatar is looking to hire Executive Secretary- FemaleRequirements Bachelors degree in any related field Proven experience as an executive secretary Must be bilingualData entry, maintenance, and document archivingArranging and organizing appointments, meetings and conferencesPreparing reports and submitting them to management

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Al Aali International Full time

    Position: Executive SecretaryRequirements: Bachelor's degree in Business Administration, Secretarial Studies, or equivalent. Proven experience as an executive secretary, executive assistant, or similar role, preferably in a corporate environment. Excellent organizational and time management skills with the ability to multitask and prioritize tasks...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Target Trading & Contracting W.L.L Full time

    Job BriefWe are seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team.You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently.Responsibilities: Organize and coordinate the daytoday...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar That's Living Group Full time

    SummaryThe Executive Secretary is a key member of the executive office, providing administrative support and strategic assistance to the executive. This position requires strong bilingual skills in English and Arabic, as well as excellent organizational and communication skills. The Executive Secretary is responsible for handling confidential and sensitive...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Qatar National Bank Full time

    Role SummaryThe role of the Executive Secretary is primarily to support the General Manager in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Executive Secretary is to ensure that the good image of QNB is enhanced through efficient and timely...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar CANDIDZONE Technologies Full time

    We are hiring Executive Secretary to work under our reputed client in Qatar.Minimum requirements: At least 5 years of relevant experience Import/Export of foodstuff background preferred Bilingual speaker (English & Arabic) Locally & immediately available with a valid QID/ NOCInterested applicants:forward the CV's through WhatsApp at Application Question(s):...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Elegancia Services Full time

    Hiring Executive Secretary - Bilingual (English-Arabic) Organize and coordinate the daytoday schedule of the Executive team, including appointments, meetings, and travel arrangements. Manage communication channels and respond to correspondence appropriately on behalf of the executives. Prepare and distribute internal and external documents, including...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar In Q Enterprises Full time

    Responsibilities: Effectively manage and coordinate the CEO's schedule, ensuring optimal use of time. Schedule and organize meetings, conferences, and travel arrangements. Maintain an organized and uptodate filing system for both electronic and physical documents. Conduct research and compile data to prepare reports and presentations. Prepare agendas, attend...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Vistas Global Full time

    We are looking to hire an executive secretary with exceptional administrative and clerical skills.Female preferredArabNationalities preferredMust have knowledge in Arabic, English and FrenchSalary: Depends upon Experience)Responsibilities: Performing accurate research and analysis. Coordinating arrangements, meetings, and/or conferences as assigned....

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Al wakeel group Full time

    Job Role:Executive Secretary Location: QatarKey Responsibilities:Provide high-level administrative support to executives and management.Manage schedules, appointments, and travel arrangements.Prepare and edit correspondence, reports, and presentations.Maintain efficient filing systems and document management.Coordinate meetings, events, and...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Qatar National Bank Full time

    QNB2842 - Executive Secretary - Corporate Business Unit: - Division: - Department: - Country: Qatar Closing Date: 02-May-2024 About QNB Established in 1964 as the country's first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.QNB Group's presence through its subsidiaries...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Imperial Holdings LLC Full time

    We are seeking a highly organized and detail-oriented individual to join our team as a Corporate Secretary. As the Corporate Secretary, you will play a vital role in ensuring the smooth functioning of our corporate governance processes and supporting our executive team. You will be responsible for managing board meetings, maintaining corporate records, and...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar AL EMADI ENTERPRISES Full time

    Female/ Arabic 35 years of experience in an executive support role. Methodical thinker with detailed research proficiencies. Thorough understanding of clerical and secretarial principles. Strong knowledge of databases and tracking systems. Fantastic organizational skills and detailoriented. Ability to work under pressure and meet deadlines. Brilliant written...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Mecton Resources Full time

    EXECUTIVE SECRETARY -FEMALEWITH GOOD COMMUNICATION SKILL IN ENGLISHNEED GOOD KNOLEDGE IN MS OFFICESINGLE BCZ NEED TO TRAVEL ABROADAbility to commute/relocate: Doha: Reliably commute or planning to relocate before starting work (required)

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Souq Al Baladi Group Full time

    Executive secretarial work for the executive council of the companyResponsible for the following: Preparing the agenda for the Executive Board, assisting in planning appointments for members of the Board, organizing Executive Board meetings, recording, and archiving meetings, and ensuring easy access to all of this by the Board members. Make, receive, and...

  • Executive Secretary

    2 weeks ago


    Doha, Baladīyat ad Dawḩah, Qatar Aluminum Gulf Ray Full time

    About usWe are Aluminum Gulf Ray & Qatar Glass Industries is the leading metal cladding & Glass Industries companiesOur work environment includes: Aluminum Fabrication and façade Glass IndustiresWe are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive's...


  • Doha, Baladīyat ad Dawḩah, Qatar Target Trading & Contracting W.L.L Full time

    Job Brief:We're seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team.You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently.Responsibilities: Organize and coordinate the daytoday...