Buyer
7 days ago
Principal Accountabilities
- Under the direction of the Procurement Manager/Site Manager and in accordance with Standard Operating Procedures (SOPs), responsible for the review and action of all assigned requests for locally purchased materials, goods, equipment, and supplies; ensuring adequate competition is obtained and purchase orders are correctly prepared and submitted; and that all progression to receipt of goods is carried out.
- Checks Purchase Requests (PRs) for full approvals and charge codes.
- Conducts pre-bid conferences, prepares and issues Request for Quotations (RFQs), and assists in the preparation/issuance of Invitation for Bids (IFB) and Request For Proposals (RFPs) to vendors, reviews and evaluates offers and vendors, conducts negotiations, prepares memos, and necessary determinations for file.
- Prepares final contractual instruments (subcontracts/purchase orders/BPAs) including incorporation of all necessary flow down clauses from the prime contract for management approval and award. Awards within the limits of delegated procurement authority.
- Accomplishes contract administration duties during vendor execution including, but not limited to, writing of modifications, maintaining files, verifying timely vendor execution, verifying receipt of services/supplies, payment verification, and accomplishing closeout procedures.
- Maintains and/or assists with the maintenance of all files and data relating to Purchase Orders (POs), Blanket Purchase Agreements (BPAs) as applicable.
- Interfaces with functional organizations/vendors to obtain information regarding products, quality, price, and delivery.
- Obtains pricing information and conducts market surveys for proposal development and management initiatives.
- Responsible for the sourcing of new vendors to promote competition to the maximum possible extent.
- May be required to maintain and control the department Petty Cash fund in accordance with established procedures.
- Determines and resolves any defects of purchased goods.
- Conducts all business activities in a proper and ethical manner so that no conflict of interest, real or implied, can be construed.
- Compiles/develops reports as directed by the Procurement Manager/Site Manager.
- Must be generally familiar with the prime contract, FAR, and DFAR.
- Provides training for BPA and SMA authorized uses at PMO or Site as needed.
- Performs other duties as assigned including TDY to other sites as the business requires.
- Works in normal office environment.
- Outstanding customer service and organizational skills; able to understand, speak, read, and write English at an advanced level.
- Proficient in the use of personal computers and Windows Operating System and Microsoft Office to include PowerPoint, Excel, and Word programs.
- Familiar with or able to comprehend and conform to all US Government procurement procedures.
- Possess a valid home country driver's license and ability to obtain host nation driver's license.
- High School diploma or equivalent required.
- Light to moderate lifting as required carried out in an office environment.
- Able to travel domestically and internationally.
- Two (2) years of purchasing experience, preferably with a technical background.
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