Group Financial Controller

3 days ago

Doha, Baladīyat ad Dawḩah, Qatar Robert Walters Full time

To review with Income Audit guests checked out open paymaster accounts and advance deposit ledger.

To maintain a complete alphabetical credit file for each account containing all documentation related to the credit research.

To manage reconcile and follow up on all credit card queries / disputes.

To follow up on collection of: Returned cheques; Credit card chargebacks; Walkout accounts; Late charges; Guaranteed no shows; Cancellations; Others as required.

To review on a daily basis all Accounts Receivable charges and credits (cheques, BACs, and credit cards) to ensure accuracy.

To check the accuracy of proposed invoices and to finalize them.

To verify the accuracy of balances of Accounts Receivable accounts.

To ensure correct allocation of receipts to outstanding invoices.

To send invoices / folios promptly and follow up collection letters on a timely basis.

To prepare and post charges and adjustments accurately in accordance with the regional credit policy relating to accounts receivable and direct credit card adjustments when required.

To maintain and build communication with all credit parties: Sales and Marketing, Reservations, Front Office, Reservations, Banks, Merchants, Client contacts.

To answer clients queries relative to accounts receivable invoices including credit cards promptly, professionally, and courteously.

To prepare monthly the accounts receivable transfers journal bad debts provision accrual.

Prepare and distribute the Daily Revenue Reports to the Hotel & F&B management team.

Create and post to the General Ledger the Income Journal daily.

Audit daily Rooms, Food and Beverage revenue summaries and their supporting reports using the POS and PMS Night Audit reports.

Account for departmental revenue including Telephone, Shop, Car Parking, Spa, Minibar.

Account for all other revenues.

Ensure that all the day's Event & Meeting revenues have been recorded and settled in accordance with agreed billing instructions.

Audit the daily General Cashiers Daily Receipts Sheet for settlements.

Ensure that all Staff Deduction settlements have the appropriate supporting documentation and Payroll have a copy of them.

Reconcile the credit cards and investigate any discrepancies and continuously liaise with the Credit Department regarding posting and allocating credit card payments.

Check on a daily basis that the batches of all the credit card transactions and that any rejections are investigated within 24 hours.

Review on a daily basis the Night Managers credit reports:

  • Guests checked out with open paymaster accounts (Guest Ledger)
  • Guests in house with credit limit exceeded (High Balance Report)
  • Revenue adjustments

Review in detail the revenue adjustments ensuring accuracy and authorization have been obtained for each revenue adjustment item.

Review on a daily basis paid outs and allowance vouchers for reasonableness, proper approval, and supporting documents.

Ensure that the Guest Ledger, Advanced Deposit Ledger, and City Ledger balance to the General Ledger on a daily basis.

Make spot checks on correct room rates and prices charged.

Reconcile daily the housekeeping discrepancy report.

Verify supports for complimentary rooms, house use, and rate variance reports.

Review all house use and entertainment checks to ensure that they are properly signed and prepare weekly entertainment checks journal.

Audit the Food and Beverage outlet checks on the List of Negative Check Lines for explanation and approval by the Outlet Managers or Assistants.

To audit the List of Voided Restaurant Checks for explanation and approval.

To maintain organized files of all audit records.

Prepare monthly departmental expense, telephone costing, and telephone revenue centres journal.

Qualifications:

  • High school diploma or equivalent; Associate degree in accounting or related field preferred
  • Proven experience as an accounting officer or similar role
  • Proficiency in accounting software and Microsoft Excel and Office
  • Strong attention to detail and accuracy in data entry
  • Excellent organizational and time management skills
  • Basic understanding of accounting principles and financial processes

Remote Work: Employment Type:

Key Skills

Account Payable, Invoicing, Journal Entry, Data Entry, Accounting & Finance, Tax Returns, QuickBooks, General Ledger Accounting, Microsoft Excel, Reporting, Payroll, Financial statement, Account Receivable, ACCA, CPA

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