Research Assistant

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar Rapid Access Full time

Responsibilities:

  • Promote and comply with the applicable safety instructions and Company HSE procedures in all activities.
  • Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures, and good industry practices.
  • Treat all information obtained during the course of the work with confidentiality.
  • Manage the VP's calendar and provide support with the coordination of meetings and other appointments.

Intranet, PR, and Communication:

  • Manage the update of MP Intranet and coordinate with PR the preparation of a communication plan.
  • Design and prepare MP bi-weekly Newsletter after consolidating inputs from the team.
  • Organize Talk Time sessions, team events, workshops, meetings, etc.
  • Liaise with external parties (hotels, etc.) to arrange team buildings and other internal events.

Admin Purchase Requisitions (PR):

  • Raise admin-related PRs for the division, prepare LPOs, and follow up on payments.
  • Responsible for the technical review and validation of mission/event-related invoices and expense claims.

Logistic Arrangements:

  • Manage regular missions and/or relocation arrangements to various project locations.
  • Ensure timely offshore visit arrangements, including the processing of offshore documents.
  • Process passes, Offshore cards, and visas for incoming visitors.

General Support:

  • Maintain and ensure a comprehensive electronic filing structure.
  • Carry out administrative and other related work order requests (issue requisitions, update of database, etc.).
  • Coordinate with the team to maintain the division leave schedule and process related documents.
  • Generate references for letters issued by MP and handle correspondences.
  • Provide support to the team based in Doha as well as in the different Contractors' offices.
  • Coordinate office moves and arrange office practicalities, transportation, etc. to minimize disruption.
  • Ensure efficient communication with all other NOC entities, especially GS, IT, PR, and C&P.
  • Learn and operate new technologies as they are developed and implemented.

Other Responsibilities:

  • Cover the Project Secretary's responsibilities during leave periods.
  • Carry out any other duties or tasks that may be assigned by hierarchical superiors.

Essential Skills and Knowledge:

  • 5+ years of experience as a Technical or Administrative Assistant.
  • Substantial experience in an office administrative role.
  • Proficiency in MS Office Package (Excel, Word, and PowerPoint), knowledge of MS Access preferred.
  • Good communication skills and fluency in English.
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