Senior Accounting Officer
2 weeks ago
How your day looks like
- Collect all Front Office and Food & Beverage cashiers remittance envelopes (with a Security Officer) from the drop safe daily and verify them against the witness sheets.
- Ensure that all cashier remittance envelopes are completed fully and have been witnessed.
- Count cash cheques and credit card data transmissions and verify them to the cashiers PMS remittance report details.
- Prepare daily bank deposits of all cheques and cash and to ensure that all cash collections are deposited intact.
- Process the bank and cheque deposits daily.
- Verify the Armoured Car Service Collectors ID daily.
- Prepare the General Cashier Daily Receipts Sheet by entering the days detailed cash collections and all other terms of payments received for review by the Financial Analyst.
- Prepare and order all change orders.
- Provide Front Office and Food & Beverage cashiers with required change and anticipate and plan for exchange for long weekends or holidays.
- Reimburse Front Office cashiers for disbursements they make (due backs).
- Prepare and submit such foreign exchange control reports as may be required by local exchange agencies.
- Monitor that the foreign exchange rates are updated by the Front Office in the PMS on a daily basis.
- Disburse Petty Cash requests that have been approved by the Regional Controllers.
- Ensure that the hotels Petty Cash procedures are maintained throughout the hotel and are not abused.
- Prepare the reimbursement separately and weekly for the Front Office and General Cashiers Petty Cash.
- Count and balance their safe weekly.
- Ensure that their safe contents are orderly and balanced.
- Perform surprise cash float counts.
- Ensure all floats are counted either on the last and/or first day of the month and provide the Accountant with a summary of all floats and a copy of the count sheets.
- Regularly review the Cheque register log held by Security.
- Keep records of all float counts cheques received bankings deposited and daily receipts sheets posted in tidy format.
- Hold agency staff locker cash deposits and reconcile them monthly with the assistance of the Housekeeping Manager.
- Maintain a daily log of all cashier banking errors.
- Ensure that all paidouts without two signatures are reported to the Financial Analyst.
- Generate and follow up on a daily basis a list of all overages and shortages and distribute it to the appropriate Department Manager and Financial Analyst.
- Provide the Financial Analyst with a monthly summary of all overage and shortages.
- Assist in the preparation of any adhoc analysis or reports as requested by the Corporate Office or the Senior Finance Management.
- Preparation and completion of timesheets rotas and holiday schedules in line with business needs as and when required
- Preparation and completion of Purchase Orders (Fourth Hospitality) as and when required
- Undertake and complete any special projects tasks or other reasonable request by your department head and/or Hotel Management.
- To know and observe the credit policies and to assist in establishing and compiling clear and welldefined credit procedures for all positions in a formal Credit Manual.
- Process all Applications for new Credit Accounts and provide feedback to the requestor and client within 7 days.
- To investigate customers creditworthiness by researching through various available sources (e.g. banks trade and credit associations etc.) and to recommend credit approval or disapproval to management.
- To report unfavorable information that may affect customers credit standing so as to allow timely action.
- To regularly distribute listings of all Accounts Receivable Active and Blacklisted accounts.
- To set and continuously review credit limits for Accounts Receivable accounts.
- To review with Income Audit guests checked out open paymaster accounts and advance deposit ledger.
- To maintain a complete alphabetical credit file for each account containing all documentation related to the credit research.
- To manage reconcile and follow up on all credit card queries/disputes.
- To collect any outstanding debts on behalf of affiliated hotels.
- To follow up on collection of; Returned cheques; Credit card chargebacks; Walk out accounts; Late charges; Guaranteed noshows; Cancellations; Others as required.
- To review on a daily basis all Accounts Receivable charges and credits (cheques BACs and credit cards) to ensure accuracy.
- To report on all accounts receivable barter activity.
- To liaise and arrange collection by debt collection agencies when required.
- To maintain ongoing detailed documentation using Daylight of all collection efforts by account for future analysis of a customers credit worthiness and to serve as support in the event of bad debt writeoff.
- To check the accuracy of proposed invoices and to finalise them.
- To verify the accuracy of balances of Accounts Receivable accounts.
- To ensure correct allocation of receipts to outstanding invoices.
- To contact all Accounts Receivable clients by telephone within 15 days (maximum) of invoices being mailed.
- To send invoices/folios promptly and follow up collection letters on a timely basis.
- To prepare and post charges and adjustments accurately in accordance with the regional credit policy relating to accounts receivable and direct credit card adjustments when required.
- To prepare and maintain the relevant forms for approval for all Bad Debt write offs.
Qualifications :
- High school diploma or equivalent; Associate degree in accounting or related field preferred
- Proven experience as an accounting clerk or similar role
- Proficiency in accounting software and Microsoft Excel and Office
- Strong attention to detail and accuracy in data entry
- Excellent organizational and time management skills
- Basic understanding of accounting principles and financial processes
Remote Work :
No
Employment Type :
Fulltime
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