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Deputy Manager

3 months ago

Dukhan, Qatar VFS Global Full time

Responsibilities: 1. Manage day to day administration while ensuring cost control on regular expenses such as– • Maintenance related expense • Stationary • Rental • Communications equipment • Guest house management • Pantry/ refreshments • Cafeteria (if present within the given region) 2. Responsible for maintenance of furnitures, fixtures and other office equipments and represent admin team in audit 3. Maintain all communication equipment including Video Conferencing, telephones - landlines (ISD & STD), mobiles, EPBX & PRI lines etc. 4. Ensure implementation of the contract negotiated with service providers 5. Responsible for provision of stationery, food, corporate gifts, etc. as per requirement given by Business Units/ Management 6. Maintain records of telephone, mobile, electricity, ACs and other vendor bills etc. to ensure timely payment of bills after seeking approvals. Process bills to accounts for payments and maintain receipts of invoices. Ensure filing of claims and recovery.