Team Assistant
2 weeks ago
Job Family: Administration & Support
Department: RC-QA DI
Location Assigned: Doha, Qatar
Areas of Responsibility: Qatar
**Responsibilities**:
- Proactively drives and executes all administrative tasks required to run and grow the local office
- Organize activities such as customer meetings, local conferences, trade fairs, periodic events for both internal and external.
- Schedule resources such as people, meetings, appointments, rooms, and equipment
- Organize, plan and book business trips and handle expense claims
- Prepare and compose complex memos, documents, and other correspondence
- Prepare presentations, reports, spreadsheets, and other docs
- Maintain database filing systems and controlled documents
- Implement and manage processes in line with company policies and directives
- Overseeing the procurement of new hire equipment, pre-onboarding and offboarding, and setup, with the support of IT and People Operations.
- Supports Commercial topics such as PO creation/revision, Customer and Vendor creation, maintaining asset lists, etc.
- Supports Sales topics such as preparation of prequalification documents, tender submissions, arranging meetings and customer trainings.
- Organize customer relationship activities (promotional & new year gift items, Events, NPS..etc.)
- Maintain and update customer information in CRM Tool based on Sales Team inputs.
- Support in creating necessary Business slides such as strategy slides, Business Review meetings..etc.
- Support in Marketing activities such as references, social media campaigns, webinars..etc.
**Qualifications**:
- At least 3-5 years of experience in administration or office management
- Possess good organizing and scheduling skills
- Fluent written and spoken English
- Good interpersonal skills
- Experience in Microsoft programs (Word, Excel, PowerPoint)
- Excellent networking and communication skills
- Must be able to work independently in a fast-paced environment
Notes
- Position will be reporting to Country Head of Digital Industries in Qatar.
**Organization**: Digital Industries
**Company**: Siemens W.L.L.
**Experience Level**: Experienced Professional
**Job Type**: Full-time
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