Purchasing Assistant

2 weeks ago

Doha, Qatar Nakilat Full time

**Job Summary and Purpose**:
Ensure that items requested by the vessel, the company, business partner and JVS are quoted, approved, ordered and delivered in accordance with user requirement, in a timely manner and as per the applicable policies and procedures.

**Accountabilities**:
**Core Accountabilities**:
1. Ensure the timely ordering of the day-to-day requisitions received from End User, by using the procurement system and implementing Company’s relevant policies, procedures, and initiatives.
2. Monitor requisitions entered in Company’s procurement system from vessels and generate ‘Request for Quotation’ from Approved suppliers, implementing Company’s relevant policies, procedures, and initiatives.
3. Analyze quotations on a value cost basis commensurate with Quality and availability in order to ensure cost efficiency.
4. Raise ‘Purchase Orders’ once the End User approves the RFQ and monitor ‘Purchase Orders’ from Supplier via warehouses and freight forwarders till delivery on-board vessel.
5. Monitor the Purchase Requisitions/Orders/GRNs/Invoice life cycle ensuring timely operation during the whole process following SLA requirements.
6. Assist the Accounting function for disputed invoices related to goods and/or services.
7. Assist the End User/ Superintendent in the preparation of the budget.
8. Ensure the goods/services delivered follow International Rules and regulations applicable to the End User, (SOLAS, Wheel mark, etc.) by correcting the material description where necessary.
9. Coordinate the purchase of Lube Oil to the vessels in order to ensure smooth and timely delivery.
10. Evaluate suppliers in collaboration with the Marine Category Officers & Senior Marine Purchasing Officer in order to maintain cooperation with the most valuable suppliers for the company, using records justifying performance.
11. Monitor and manage suppliers’ performance and lead suppliers’ improvement programs in order to enhance competitiveness and progress.
13. Assist in providing standardized reports on purchasing performance, through analyzing all available data and propose plans to the Senior Marine Purchasing Officer to meet individual, team or Supply department objectives.
14. Monitor logistic team arranging freight shipments, consolidated where possible. Oversee monitoring of all Freight and Logistics activity.

**Record Management**:
15. Maintain accurate departmental records for audit trail purposes as per Policies & Procedures (P&P) of the purchasing section.
16. Maintain appropriate records to ensure that the procurement process and the contractual agreements are accurately documented for accountability and audit purposes.
17. Provide assistance in managing the administrative process from preparation of all documents till the award of the contract.
18. Assist the Senior Marine Purchasing Officer in maintaining all related procurement documents and manuals.
19. Assist in the preparation of Requests for Quotation, Initiation to Bid, Requests for Proposal and ensure timely dispatch of these documents to concerned parties.

**Accountabilities - 2**:
**Generic Accountabilities**:
**Quality, Health, Safety, & Environment (QHSE)**:
20. Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides safe, world class, secure and environmentally responsible service to customers, the public and its own people.

**Policies, Systems, Processes & Procedures**:
21. Follow all relevant departmental policies and procedures so that work is carried out in a controlled and consistent manner.
22. Work with other team members to streamline and optimize the related processes to improve the efficiency of the Section.

**Others**:
23. Build and maintain healthy relationships with new and existing suppliers.
24. Carry out any other duties as directed by the immediate supervisor.

**Accountabilities - 3**:
**Accountabilities - 4**:
**Competencies**:

- Achievement Oriented - Intermediate
Business Systems Knowledge - Practitioner
Collaboration & Team Work - Intermediate
Commercial Negotiation - Practitioner
Contract & Procurement Management - Practitioner
Customer Centricity - Intermediate
Drive Vision - Intermediate
Empower & Nurture Talent - Basic
Interactive Communication - Intermediate
Logistics Management - Practitioner
Materials Management - Practitioner
Solution Oriented - Intermediate
Supply Chain Risk Management - Practitioner
Supply Chain Strategy Planning - Practitioner
Total Quality Management - Practitioner

**Key Result Areas**:

- Provide timely goods/service to End Users as per the SLA requirements.
- Comply with international, local, company rules and regulations.
- Provide KPIs on the performance generated.

**Interactions and Working Relations**:
**Internal**:

- Interact with other departments of the organization on business related issues.
- Close cooperation requirement with Fleet department as well as other Supply Chain Sections.

**External**:

- Intera

  • Purchase Assistant

    5 days ago

    Doha, Qatar PACIFIC INTL Full time

    **Responsibilities** - Research potential MEP vendors & assist in purchasing as needed - Track orders and ensure timely delivery - Update internal databases with order details (dates, vendors, quantities, discounts) - Evaluate offers from vendors and negotiate better prices - Prepare cost analyses - Maintain updated records of Purchases, Delivery Notes &...

  • Purchasing Assistant

    1 month ago

    Doha, Qatar Enbat Holdings Full time

    A Purchasing Assistant must be well-versed in the type of products and supplies a company needs and the key suppliers and vendors that can supply them. The position will include key responsibilities such as: - Maintaining strong relationships and long-term purchasing agreements with suppliers and vendors - Keeping open lines of communication with vendors -...

  • Purchase Assistant

    2 weeks ago

    Doha, Qatar Hi Corp Trading & Equipment Rental Full time

    We are currently seeking a Purchase Assistant to join our team at HICORP Equipment Rental. This is an excellent opportunity for an individual who is detail-oriented, organized, and eager to contribute to a dynamic work environment. **Responsibilities**: - Assist in the procurement process by sourcing suppliers, obtaining quotations, and negotiating...

  • Purchasing Assistant

    6 days ago

    Doha, Qatar AMH Full time

    Work responsibilites include but not limited to - Monitor stock levels and identify purchasing needs - Research potential vendors - Track orders and ensure timely delivery - Update internal databases with order details (dates, vendors, quantities, discounts) - Conduct market research to identify pricing trends - Evaluate offers from vendors and negotiate...

  • Store & Purchasing Assistant

    1 month ago

    Doha, Qatar Conmarble Concrete Full time

    **DUTIES & RESPONSIBILITIES** - Monitor stock levels and identify purchasing needs. - Research potential vendors. - Track orders and ensure timely delivery. - Update internal databases with order details (dates, vendors, quantities, discounts) - Evaluate offers from vendors and negotiate better prices - Maintain updated records of invoices and contracts -...

  • Purchasing Assistant

    5 days ago

    Doha, Qatar ENBAT HOLDINGS Full time

    A Purchasing Assistant must be well-versed in the type of products and supplies a company needs and the key suppliers and vendors that can supply them. - Maintaining strong relationships and long-term purchasing agreements with suppliers and vendors - Keeping open lines of communication with vendors - Maintaining accurate inventory records - Determining...

  • Furniture Purchase Assistant

    3 weeks ago

    Doha, Qatar Ansar Gallery Full time

    **Responsibilities**: - Develop, lead and execute purchasing strategies. - Track and report key functional metrics to reduce expenses and improve effectiveness. - Craft negotiation strategies and close deals with optimal terms. - Forecast price and market trends to identify changes of balance in buyer supplier power. - Perform cost and scenario analysis,...

  • Assistant Purchase Manager

    1 month ago

    Doha, Qatar Ansar Gallery Full time

    **Responsibilities**: - Develop, lead and execute purchasing strategies. - Track and report key functional metrics to reduce expenses and improve effectiveness. - Craft negotiation strategies and close deals with optimal terms. - Forecast price and market trends to identify changes of balance in buyer supplier power. - Perform cost and scenario analysis,...

  • Purchasing Supervisor

    4 weeks ago

    Doha, Qatar Tivoli Full time

    Design and implement all material plans and ensure compliance to all purchasing policies and manage all communication for all engineering activities and assist to buy all supplies and equipments and maintain quality for same.Evaluate all quotes and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all...

  • Purchase Executive

    4 weeks ago

    Doha, Qatar Qureos Full time

    Perform items or suppliers sourcing. Build alliance with key suppliers for effective cost and purchasing strategies.Coordinate with inter department on purchase requisition, items delivery, receiving and storage.Close monitor on delivery schedule and ensure items on time delivery.Ensure the purchased item quality and coordinate with supplier on any goods...

  • Purchasing Officer

    4 weeks ago

    Doha, Qatar Zabeel Groups Full time

    Job Summary and Purpose Ensure that the company receives maximum value (price, quality etc) for resource allocation the money spent by ensuring efficient procurement of goods and services. Coordinate the purchasing activities for the organization as well as joint venture companies. Resolve any issues that come up, through innovative thinking and teamwork,...

  • Purchasing Supervisor

    4 weeks ago

    Doha, Qatar Ennismore Full time

    Assists purchasing manager in purchasing needs meeting orders and ensuring that purchases are made on time by placing orders with vendorsPerforming all procurement activities including pre-qualification, preparation of contracts, and tender managementDrafts and/or reviews supply and service specificationsPrepare bids documents, ensuring compliance with...

  • Purchasing Officer

    1 week ago

    Doha, Qatar Chain of Restaurants Full time

    Establishing foreign and domestic suppliers - Negotiating the lowest prices. - Administering online purchasing system. - Acquiring materials and other/structuring product contracts. - Studying sales records and inventory level. - Placing orders and checking shipment/controlling departmental budgets. - Appraising products services./Approval suppliers - Assist...

  • Purchasing Supervisor

    3 weeks ago

    Doha, Qatar Tivoli Full time

    Design and implement all materialplans and ensure compliance to all purchasing policies and manageall communication for all engineering activities and assist to buyall supplies and equipments and maintain quality forsame.Evaluate all quotes and coordinate withvendors to provide required component bids and analyze all vendorperformance to improve all...

  • Assistant Purchase Manager

    4 weeks ago

    Doha, Qatar Al Rawabi Hypermarket Full time

    Monitor inventory levels and determine purchasing needs.Conduct vendor research and determine product quality.Track orders and ensure timely delivery.Updating internal databases with order details (dates, vendors, quantities, discounts).Conduct market research to determine pricing trends.

  • Purchasing Supervisor

    3 weeks ago

    Doha, Qatar Ennismore Full time

    Assists purchasing manager inpurchasing needs meeting orders and ensuring that purchases aremade on time by placing orders withvendorsPerforming all procurement activitiesincluding pre-qualification, preparation of contracts, and tendermanagementDrafts and/or reviews supply andservice specificationsPrepare bids documents,ensuring compliance with...

  • Purchasing Executive

    4 weeks ago

    Doha, Qatar RAFFLES Full time

    Company Description BeLimitless We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless...

  • Purchasing Supervisor

    1 month ago

    Doha, Qatar The Diplomatic Club Full time

    **Section**: The Diplomatic Club **Department**: Accounts & Finance - Purchasing **Qualification**: Diploma/ Degree in Supply Chain Management **Experience**: Minimum of 3 years of experience in purchasing/logistics environment **Skills**: - Job Specific Competencies:_ - _Relationship management_ - _Supplier analysis_ - _Document management _ - _Data...

  • Cluster Purchasing Coordinator

    4 days ago

    Doha, Qatar Hilton Full time

    Cluster Purchasing Coordinator A Purchasing Supervisor will supervise the purchase of goods and materials required by the hotel in adherence to policy and with cost reduction and profitability in mind. **What will I be doing?** As Cluster Purchasing Coordinator, you will supervise the purchase of goods and materials required by the hotel in adherence to...

  • Purchasing Clerk

    1 month ago

    Doha, Qatar The Diplomatic Club Full time

    **Section**: The Diplomatic Club **Department**: Accounts & Finance - Purchasing **Qualification**: Diploma/ Degree in Supply Chain Management **Experience**: Minimum of 1 year of experience in purchasing/logistics environment in hospitality industry/related **Skills**: - Job Specific Competencies:_ - _Relationship management_ - _Supplier analysis_ -...