Senior/junior Associate

2 months ago

Doha, Qatar Naseem Healthcare Full time

**Job Summary**

The Finance Staff is responsible for maintaining the financial records of the organization, ensuring accurate and timely reporting of financial data, and supporting day-to-day finance operations. The role encompasses bank and cash reconciliations, invoice processing, utility payments, and the preparation of various financial reports. The Finance Staff will work closely with the Line Manager, HRD, and other departments to ensure smooth financial operations.

**Key Responsibilities**
- **Daily Reporting and Reconciliation**:

- Prepare and send the Daily Revenue Report to the AM-Finance after completing invoice cancellations.
- DCR Posting: Close the previous day's collection and post the data in the system.
- Daily Reporting of Short and Excess.
- Conduct Daily Bank and Cash Reconciliation for all bank accounts, petty cash, and cash accounts.
- Update the Google Sheet daily with receipts and payments data.
- **Invoice and Payment Processing**:

- Post Supplier Invoices: Review and post supplier invoices, including Clinic, Pharmacy, Lab, and Direct Invoices.
- Manage Daily Petty Cash Payments with appropriate approvals.
- Verify Supplier SOAs and initiate payments accordingly.
- Review and Post Customer Invoices and other credits in a timely manner.
- Customer Receipts Posting and Reconciliation.
- **Utility and Recurring Payments**:

- Ensure timely payment of utility bills (phone, water, electricity) for clinic and accommodation each month.
- **Financial Data and Reporting**:

- Send data for Incentive Calculations immediately after invoice submission.
- Send data for Revenue-Based Salary on the 1st working day of every month.
- Provide data for Monthly Cash Flow on the 1st working day of each month.
- Send data for Direct Cash Flow within five working days of every month.
- Submit data for Month-End Profitability on the 3rd working day of every month.
- Provide MIS Profitability Reports immediately after invoice submission.
- Balance Sheet Reconciliation regularly.
- AR and AP Reconciliation regularly.
- Interbranch Reconciliation regularly.
- **Coordination and Communication**:

- Coordinate with the Line Manager and HRD for Staff-Related Payments.
- Send Daily Bank Statements to the Cochin office for DFR preparation.
- **Records Maintenance**:

- Maintain accurate and up-to-date records in the Fixed Assets Register.
- Maintain the PD Cheque Register.
- Track accommodation occupancy.
- **Accruals and Provisions**:

- Post all relevant Accruals and Provisions in a timely and accurate manner.
- **Staff Payroll and Deductions**:

- Assist with the preparation of the Staff Attendance Sheet and manage Salary Advance & Loan Deductions.

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