Supply Chain Officer

2 months ago

Doha, Qatar International Organization for Migration Full time

Position Title**: Supply Chain Officer**
Duty Station**: Doha, Qatar**

Classification**: Professional Staff, Grade P3**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 07 April 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo_
- (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See;_
- Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar;_
- Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;_
- Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Uzbekistan; Vanuatu_

**_ Context:_**

Under the overall supervision of the Head of Office Camp as Sayliyah (CAS) and the direct
supervision of the Head of Resources Management, and in close collaboration with the Regional
Office for Middle East and North Africa (MENA) in Cairo, and in coordination with the Manila
Supply Chain Unit (MSCU) in Manila Administrative Centre (MAC), the Procurement and Supply
Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for
overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives
to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

**_ Core Functions / Responsibilities:_**

1. Conduct strategic planning for supply chain related activities of the CAS Sub Office in close

collaboration, with internal and external stakeholders in the country, as well as relevant units at
HQ.

2. Conduct logistics capacity assessment and market research to keep abreast decision makers
about local market trends and developments; analyze statistical data and market reports on the
commodity situation, production patterns and availability of good and services.

3. Supervise and manage and provide first-line support and guidance for all supply chain
management related tasks and activities, including planning, budgeting, scheduling and
provision of goods and services needed by the CAS Sub Office. Prepare regular progress
reports, statistical information, and briefing notes, as required.

4. Lead and supervise the supply chain activities in the CAS, including planning, procurement,
warehouse management, transport and distribution, fleet, assets and facilities management,
logistics information management and reporting, and provide guidance and training to the
relevant staff with respect to the related policies, rules, and regulations.

5. Identify supply chain bottlenecks (value stream mapping) and optimize the processes to fill
the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient
manner.

6. Review procurement requests, identify service providers, and evaluate information regarding
vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain
a pool of qualified vendors.

7. Solicit bids, quotations, and tender documents, oversee bidding process, and provide
guidance for executing the procurement transactions, analyze the offers assuring conformity to
specified requirements; conduct appraisals and select suppliers, and confirm terms of payment;
supervise the preparation and processing of the purchase orders, and ensure receiving
authorization in line with the Country Office’s (CO) delegation of authority (DOA) matrix.

8. Liaise with the programme management and provide first
- line technical support in preparing
and issuance of “Call for Proposals” and bidding documents for the tendering processes of the
programmes/projects. Ensure bidding processes are conducted fairly, transparently and in
accordance with the existing procurement rules and regulations.

9. In coordination with relevant parties, ensure timely submission of asset procurement and
other reports within the CAS, Regional Office, and relevant HQ departments, as appropriate.

10. Establish and manage a robust appropriate internal control mechanisms for Supply Chain
Management process to safeguard the Organization's assets and prevent fraud, while ensuring
that country specific administrative procedures are in place and followed in accordance with the
Organization's rules and regulations.

11. Monitor the maintenance and repair of office facilities, including preventive maintenance.
Establish maintenance agreements with competent service providers when it is feasible and
determined to be cost effec

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