Purchasing Manager

3 weeks ago

AlKhawr, Qatar BIN ARBAID GROUP Full time

**Duties & Responsibilities**:

- Develop the policy and procedures for the purchase department considering the requirements of the group and keeping in mind the simple, fast and accurate processing.
- Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
- Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.
- Directs all functions related to the purchase of equipment, supplies and services for the group.
- Maintains purchasing information, files, records and database (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
- Oversees required purchasing processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support group operation.
- Participates in group meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
- Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
- Researches contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of analyzing information to determine product and/or service need and availability as necessary.
- Prepare the Purchasing budget for review by the department head. Administer, control and coordinate budget and expenditures. Approve requisitions, field purchase orders, procurement card expenditures and contracts. Manage and ensure timely completion of projects within the fiscal year and appropriated funding level.
- Train, motivate, coach, develop, and evaluate assigned professional, technical, and clerical purchasing staff.

**Qualifications**:

- Relevant College or University qualification to min Bachelor's level or equivalent Preferred
- Minimum 8 years relevant experience (Procurement, Finance or Contracts relevant experience)
- Procurement Management.

**Essential**:

- Fluent command of English language.
- Strong communication skills.
- Ability to influence people and strong negotiations skills.
- Numeracy and the ability to present data clearly and accurately.
- Developed people management skills, for subordinates, colleagues and superiors.
- Contractual and Financial acumen.
- Planning, Problem Solving and decision making abilities.
- Managerial skills - Ability to delegate work, set clear direction and manage workflow.
- Strong mentoring and coaching skills.
- Ability to train and develop subordinate's skills.
- Ability to foster teamwork among team members.
- Working knowledge of Microsoft Office Suite: MS Access and PowerPoint; must be proficient with MS office.

**Job Types**: Full-time, Permanent

Application Question(s):

- Are you willing to work in Al-Khor?

**Experience**:

- Procurement Management: 8 years (required)

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