Assistant Finance and Admin Manager
2 weeks ago
Finance
- Assist the head of the field office, in administration and finance matters to ensure
an effective management of the financial resources according to the WWF
procedures.
- Ensure the compliance of administration, finance and policies and procedures.
- Ensure payables are managed smoothly and efficiently in accordance with WWF
procedures and with accuracy and completeness. Ensures that all payments are
done in a timely manner,
- Ensure that transactions are processed daily in the system and that they are
accurate and complete.
- Ensure completeness of supporting documentations for payment.
- Invoice coding and data input into Oracle on a daily basis.
- Responsible for petty cash disbursements, replenishment and petty cash count.
- Ensure bank and petty cash transactions are recorded on a daily basis.
- Prepare monthly cash-flow control sheets with original documents of all transactions.
- Review field budget activities to ensure cost efficiency.
- Coach and train field staff in all matters regarding financial reports.
- Ensure all transactions are processed and ready in time for month end and quarter end
close as per agreed timetable,
- Review payment vouchers, bank & petty cash control sheets,
- Verify travel expense reports.
- Ensure all procurements comply with competitive 3 quotes bidding.
- Issue, track and reconcile approved travel advances to field office staff; review
advance reconciliation and claims for completeness and accuracy.
- Manage filing/archiving of all AP documents and admin files (including invoices,
payment vouchers, credit memos, expense reports, AP adjustments via AP
Module).
Administrative
- Responsible for vehicle fleet in the field office (regular maintenance and vehicle usage
policies applied).
- Responsible for fixed assets management.
- Take responsibility for the maintenance of all office equipment.
- Prepare and organize local workshops.
- Prepare payment request according to internal procedures of the organization.
- Coordinate and organize field staff travels and Maputo staff travel in the field.
- Responsible for correspondences, preparation of contracts and sending invitations.
Any other related tasks requested by the management.
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Manager: 4 years (preferred)
-
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