Facilities Manager

3 weeks ago

Doha, Qatar People Dynamics Full time

** EUROPEANS/EAST EUROPEANS PREFERRED**

**Job Purpose**:

- To oversee all building-related activities and maintains all properties.
- Actively takes part in the PPM planning and manages the day-to-day maintenance requests.
- Aim is to preserve the infrastructure in good condition and ensure that facilities are safe and well-functioning and to showcase properties in a professional manner that reflects a world class organizational image and brand.

**Duties and Responsibilities**:

- Supervise multi-disciplinary teams of staff including hard and soft services.
- Monitor and assess staff work performance on an ongoing basis and provide performance feedback as needed, including completing formal employee performance reviews, and developing and carrying-out corrective action plans to improve worker performance.
- Oversee subordinate staff development activities, including providing/ proposing training as needed.
- Ensure appropriate staffing levels of Maintenance Department, including scheduling vacations and replacements, and initiating and participating in hiring new and replacement staff.
- Oversee the maintenance of the facilities, all equipment and material handling
- Determine and/or approve major equipment maintenance, including appropriate action, method, and solicitation of quote for repair/rebuilding of equipment.
- Ensure all equipment is upgraded to meet or exceed all standards.
- Participate in purchasing and selling of facility’s machinery and equipment as directed.
- Oversee the installation, removal, or movement of all machinery and equipment.
- Oversee all properties for ensuring proper maintenance of all hard and soft services.
- Oversee building projects, renovations, or refurbishments
- Manage budgets and ensure cost-effectiveness and improve the existing facilities at competitive costs
- Advise businesses on increasing energy efficiency and cost-effectiveness
- Monitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure up-grades and/or modifications are implemented.
- Ensure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.
- Review, implementation, and adherence to SOPs
- Review and approve materials requested by FM team from procurement / stores
- Provide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.
- Ensure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.
- Ensure that facilities meet government regulations and environmental, health and security standards
- Plan, organize and supervise maintenance and repairs performed by building staff.
- Prepare daily, weekly, and monthly work schedules based on the short and long-range plan. Administer the work order system for buildings. Ensure work orders are completed on schedule.
- Responsible for buildings quality control. Inspect facilities and work areas to eliminate deficiencies and improve park facilities.
- Continually evaluate the effectiveness of maintenance procedures and programs and makes changes to improve quality, efficiency, and effectiveness.
- Provide a program of continuous in-service training for staff and conduct monthly staff meetings.
- Ensure compliance with safety, health and loss control policies and procedures
- Recruit, interview, hire, train and evaluate maintenance personnel.
- Inspect buildings for cleanliness. Make schedule adjustments to provide clean facilities during peak hours.
- Prepare annual budget for building maintenance, repairs, and capital improvements.
- Responsible for purchasing supplies, equipment, and services.
- Manage contracted maintenance, repairs, and construction within the district’s buildings.
- Review employees work hours to verify accuracy and approves payroll.
- Respond to tenants’ complaints and inquiries tactfully and in a timely manner.
- Work as a Team Player with co-workers and in conjunction with other departments.
- Any other duties/responsibilities as assigned time to time based on business requirements.
- Knowledge of facilities management principals
- Knowledge of financial management
- Knowledge of budgeting and ability to create and manage an approved budget (CAPEX & OPEX).
- Solid commercial awareness
- Ability to read and understand leases and contracts

**Education & Qualifications**:

- BSc/BA in facility management, engineering, or relevant field
- Relevant professional qualification (e.g., CFM) will be an advantage
- Registration with Engineering or Project Management Governance Boards / Entities

**Experience**:

- More than 5 years of experience in managing facilities and building maintenance.
- Minimum 7 years of working experience

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