Document Controller
5 months ago
We are hiring for Document Controller,
Designation:
- Document Controller
Working Hours:
- 8Hr/5Days
Contract Duration:
- 3 Years
Education:
- Bachelor’s degree in business administration or another related field. Experience & Knowledge Requirement
Industry:
- Healthcare
**Salary**:
- TBD
Experience:
- Minimum 2 years of experience in administration, preferably in the Healthcare industry.
**Major Responsibilities:
- **
- The incumbent resource is responsible for managing and control documents, reports and is accountable for collecting, editing, securing, and amending correspondents.
- Assure compliance with document control, standards, policies and procedures, highlighting any errors or omissions.
- Create draft documents based on outlines created by others and based on standard templates.
- Ensure appropriate filing of all correspondence and other documents; and ensure the availability of these documents for future reference.
- Be responsible for the maintenance and review of document management process.
- Arrange and organize files and documents in a categorized manner to facilitate document retrieval.
- Assist in the completion of as-built documentation.
- Develop and maintain records and logs of document retrievals, updates, distributions, and removals.
- Monitor and follow-up on controlled documents for review and approval from appropriate personnel.
- Control the distribution of information, documents, and new releases, and manage the destruction and retrieval of controlled documents.
- Provide security and protection for all controlled documents, to ensure safety of vital information.
- Ensure that the overall activities in the directorate meet the requirements of quality management, health and safety, legal stipulations, environmental policies and general duty of care.
- Identify incorrect information and cooperate with appropriate personnel to acquire accurate data.
- Strive to keep up to date with the latest developments in the field of directorate administration, and in the field of expertise.
- Check documents for duplications received from different divisions, and request for missing documents.
- Abide with client document controlling quality standards and regulatory requirements.
- Ensure clear and consistent messages are put across the team and to stakeholders, according to CPMO practices. Seek advice and guidance proactively and timely from Line manager/ CPMO team, as needed.
- Represent CPMO always in a professional manner and ensure that information is directed back to the right team members/stakeholder on a timely manner.
- Demonstrate a sense of teamwork and effective communication.
- Support Line Manager and Project Managers/Other team members with the on boarding process for new staff
- Support CPMO Directorate on everyday tasks as required.
- The incumbent will undertake any such related duties or responsibilities as requested by direct supervisor.
- Follow client statutory policies, procedures, and protocols at all times.
- Partner with line manager to understand risks in assigned area of work, develop a plan on how to mitigate those risks, and develop shared accountability for implementing and evaluating the plan.
- Ensure high standards of confidentiality to safeguard any sensitive information.
- The incumbent will undertake any such appropriate duties or responsibilities as directed. Qualification
- Knowledge of database software, spreadsheets, and word processing
**Skills Requirements**
- Excellent skills in Microsoft Office.
- Good communication skills both in oral and writing.
- Good coordination and follow-up skills.
- Good personality with diplomatic but assertive nature.
- Personal drive, commitment and being a self-starter.
- Ability to work effectively with a variety of groups.
- Organizational and multi-tasking skills
**Job Types**: Full-time, Contract
Contract length: 36 months
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