Event Coordinator
3 months ago
**Job Title**: Event Coordinator - Administration
**Company**: Gloria Events & Services
**Location**: Doha, Qatar
**Job Type**: Full-time
About Us:
Gloria Events & Services is a premier event management company in Qatar, specializing in curating exceptional and unforgettable events for our clients. With a focus on professionalism, creativity, and attention to detail, we are dedicated to delivering seamless experiences across a wide range of events, from corporate gatherings to large-scale celebrations.
Job Overview:
Key Responsibilities:
- **Event Planning & Coordination**: Oversee the planning, coordination, and execution of events from inception to completion, ensuring all aspects are delivered according to client expectations.
- **Technical Proposals**: Develop and deliver comprehensive technical proposals tailored to client needs, ensuring all logístical, technical, and creative requirements are accurately addressed.
- **Client Communication & Management**: Act as the main point of contact for clients, providing regular updates and ensuring smooth communication throughout the event planning process.
- **Event Documentation**: Prepare and manage all necessary event documentation, including contracts, event timelines, budgets, vendor agreements, and post-event reports.
- **Vendor Management**: Coordinate with vendors, venues, and suppliers to secure necessary services, ensuring they align with event objectives and budget.
- **Team Collaboration**: Work closely with the internal team, including designers, logistics coordinators, and technical staff, to ensure all event components come together seamlessly.
- **Budgeting & Cost Management**: Assist in creating and managing event budgets, ensuring that all costs are kept within the specified limits while maintaining the highest standards of service and quality.
- **Troubleshooting & Problem Solving**: Resolve any on-site issues promptly and efficiently to ensure that events run smoothly without disruptions.
- **Post-Event Evaluation**: Conduct post-event debriefs with clients to assess satisfaction and identify areas for improvement for future events.
**Requirements**:
- **Experience**: At least 5 years of proven experience in event management, with a focus on technical proposal creation and client coordination.
- **Skills**:
- Strong project management skills with a keen eye for detail.
- Excellent verbal and written communication skills.
- Proficiency in creating technical proposals, contracts, and event documentation.
- Strong organizational and multitasking abilities, with the ability to manage multiple events simultaneously.
- In-depth knowledge of event planning software and tools.
- Strong negotiation skills and the ability to manage relationships with clients and vendors.
- **Education**: A degree in Event Management, Hospitality, Marketing, or a related field is preferred.
- **Language**: Proficiency in English (Arabic is a plus).
- **Personal Qualities**: Creative, proactive, solution-oriented, with excellent time-management skills.
**Benefits**:
- Competitive salary and performance-based bonuses.
- Opportunities for career growth and professional development.
- Dynamic and supportive work environment.
- Health and wellness benefits.
- Work with an established, reputable company in the events industry.
How to Apply:
Gloria Events & Services is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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