Receptionist

1 week ago


Doha, Qatar THASAAMAH TECHNOLOGIES Full time

The Receptionist plays a vital role as the first point of contact for visitors and callers, creating a positive and professional impression of the company. This position involves providing excellent customer service, managing incoming communications, and assisting with administrative tasks to ensure the smooth functioning of the front desk operations.

**Key Responsibilities**:
**Greeting and Welcoming**:Warmly greet visitors, clients, and guests as they arrive at the office.
Provide a friendly and professional reception experience, ensuring a positive first impression.
**Visitor Coordination**:Notify staff of visitor arrivals and guide them to the appropriate meeting or office.
Manage visitor sign-in procedures, ensuring security and compliance.
**Appointment Scheduling**:Schedule appointments for clients, customers, and internal meetings.
Update and maintain the appointment calendar accurately.
**Administrative Support**:Assist with administrative tasks such as data entry, filing, photocopying, and document preparation.
Support other departments with clerical tasks as needed.
**Mail and Package Handling**:Receive and distribute incoming mail, packages, and deliveries.
Coordinate outgoing mail and shipments, ensuring accuracy and timeliness.
**Information Dissemination**:Provide basic information to visitors and callers about the company's services, products, and location.
Assist in directing inquiries to the appropriate departments or individuals.
**Office Maintenance**:Maintain a neat and organized reception area, ensuring it is welcoming and presentable.
Monitor and replenish office supplies for the reception area.
**Security and Safety Awareness**:Monitor access to the premises, ensuring that only authorized personnel and visitors are allowed entry.
Follow security protocols and emergency procedures as required.
**Professional Etiquette**:Maintain professionalism and confidentiality in handling sensitive information.
Display a positive attitude and strong communication skills in interactions with colleagues and visitors.

**Qualifications and Skills**:

- High school diploma or equivalent (Associate's degree preferred).
- Proven experience as a receptionist or in a customer service role.
- Excellent verbal and written communication skills.
- Proficiency in using office equipment, including phone systems and computers.
- Strong interpersonal skills and a friendly demeanor.
- Organizational and multitasking abilities.
- Attention to detail and accuracy.
- Professional appearance and conduct.
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Customer-focused approach with exceptional service orientation.

**Salary**: QAR2,500.00 - QAR3,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

**Language**:

- English (required)


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