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Document Controller in QAtar
4 weeks ago
**Document Controller Job Description**
**Location**: Qatar
**Responsibilities**:
- **Document Management and Control**:
- Create and manage project-specific documentation management plans.
- Control and track all incoming and outgoing documents, ensuring proper classification, coding, and referencing.
- Manage document storage, archiving, and retrieval processes according to project and company standards.
- **Data Entry and Processing**:
- Ensure accurate data entry and processing of documents within document control software or databases.
- Register, categorize, and upload all technical documents, drawings, reports, and project records.
- **Quality Assurance and Compliance**:
- Verify that documents are complete, accurate, and adhere to client requirements and internal quality standards.
- Assist in audits and compliance checks, providing necessary documentation.
- **Document Review and Approval**:
- Distribute documents to relevant stakeholders and monitor the review and approval processes.
- Track document statuses and follow up on pending reviews, revisions, or approvals as required.
- **Team Coordination**:
- Coordinate with project managers, engineers, and team members to ensure that documentation aligns with project timelines and requirements.
- Support and train team members in document control systems and procedures, if necessary.
- **Reporting**:
- Prepare regular reports on document control metrics, progress, and issues for management review.
- Maintain logs and records of all document activities.
**Skills and Qualifications**:
- **Experience**: 5+ years of experience
- **Education**: Diploma or degree in administration, project management, or related fields.
- **Technical Skills**: Proficiency in document control software (e.g., Aconex, SharePoint, or EDMS) and MS Office Suite.
- **Language**: Strong command of English, both written and verbal. Knowledge of Arabic is an advantage.
- **Organizational Skills**: High attention to detail, time management, and the ability to handle large volumes of documents.
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