Mail Clerk

JOB DESCRIPTION : MAIL CLERK

DEPARTMENT: ADMINISTRATION UPSTREAM

LOCATION: DOHA - RAS LAFFAN

To provide full support to Doha and Ras Laffan mail services activities.

1. In charge for all mail coordination and administer full range of correspondence between departments and mail services, including Internal mail freight services and personal mails, supplies, archives, mails, telecommunication, etc.

2. Liaises inbetween Doha Administration and Support Services Ras Laffan for daily activities and services of internal and external mails to ensure uninterrupted & continuous improvement of mail services.

3. Keep time accountability of all incoming and outgoing mail with updated log record both in hard and soft copies.

4. Coordination between Commercial dept and QOP’s mail room (Material Management Warehouse Team) for receivable of any but not limited to ITT- Bid documents, Financial documents, Company Material / Samples for approval - other than mails and dispatch to the prompt user.

5. Keep all the documents archives as reference with proper tagging and safe location.

6. Supervise and schedule mail runners for timely delivery of all types of mail to various individuals, departments, offices, buildings, companies, etc.

7. Liaises and coordinates with Finance dept on Invoices accountability and maintain Confidentiality record.

8. Receiving and acknowledging all vendor Invoices and forwarding the same to Finance dept for further processing.

9. Coordinates with all departments / floors at Doha Office, Al Khor Housing and Onshore Plant Ras Laffan to provide correspondence support, including Internal and External documents, Courier Services, Parcels, etc.

10. On time desk routine collection, segregation / sorting and dispatch to offices at all three locations (Doha / Al Khor / Ras Laffan) with acknowledgement of the mail delivered with proper recording and filing.

11. Oversees the work carried out by assigned mail room staff and monitors their performance. Follows up and renews service contracts as required.

12. Takes Health, Safety, Environmental & Security (HSE&S) lead in ensuring “safe systems of work” and “safe conditions” are in place within area of responsibility and location of mail in safe and dry condition to avoid any loss or damage to particulars.

13. Ensures assigned staff and contractors comply with all company HSE&S policies & procedures and related initiatives.

14. Performs other similar or related duties as required. Ensures implementation of company’s policies, procedures and initiatives. Performs ad hoc assignments as requested by the company’s supervisors or Office Administrator.

15. Treat every mail with confidentiality and not disclose any such information of transmittals of various and keep every envelope sealed and ensure to be received and opened only by the authorized receiver.

16. Receipt of Arabic, English Newspapers and periodicals from the publishing companies and ensure daily prompt delivery of the newspapers to authorized recipients in Office Tower and RLC plant.

17. Logistic support and any other job required by General Services Supervisor or Support Services Officer or Department Head / Manager.

18. Properly checking Materials / Samples, Official and personal incoming mails twice a day trip.

19. To administer dispatch of Materials / Samples, Official and personal mails within companies all three locations (Doha / Al Khor / Ras Laffan) on proper documentation.

20. _**Educational Requirements / Qualifications**:_(Formal education and 'professional qualifications and associations.
- Higher Secondary (Twelfth Standard) and above

21. _**Experience**:_ (Years required for an acceptable level of performance.)
- 3 Years in Clerical Job to handle documents /shipment. Option Oil and Gas environment is desirable.
- Excellent knowledge of written and spoken English. Knowledge of Arabic is an advantage.
- Sound knowledge of MS Office (Word, Excel and Outlook).

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Ras Laffan Industrial City: Reliably commute or planning to relocate before starting work (required)