Technical Assistant

3 weeks ago

Qatar Qatargas Operating Full time

**Job Posting Date**:06-Feb-2023

**Work Location**: Offshore, QA

**Company**:Qatargas

**Job Purpose**:

- Provides technical administrative and clerical support to the platform leadership team and other key personnel within the Offshore Installation facility assigned. Completes assigned tasks as requested by the OIM to meet ongoing requirements. This is a rotational job 28/28, working on shift on the offshore platform.

**Job Context & Major Challenges**:

- Ensure confidentiality of information between various parties is maintained.
- Supports the OIM in completing numerous databased tasks to ensure continuity in reporting and critical documentation control.
- Operates in a multi-cultural, multi-national environment requiring maturity and good communication skills.
- Works under the direct supervision of the Offshore Installation Manager.

**Key Job Accountabilities - I**:

- Maintain and handle database to maintain accuracy, quality checks and verifies reliability of sources information for the database by provides administration and clerical service for Field Operations a wide variety of correspondence, facsimile, forms, documents and reports, to ensure that an efficient service is provided.
- Conduct Offshore Administration briefing to 1st time employees or visitors arriving on the facility.
- Prepare and update duty rotation of all facility junior staff residents (Qatargas and Contractors) and establishes and updates personnel files, includes recording leave, sickness, overtime, dates of transfer and other personnel information on each employee with details of family, next of kin, home address and telephone number and where the employee can be contacted while on leave.
- Support the onshore personnel office and other administrative and financial staff to answer queries or resolve problems, regarding a wide variety of personnel issues and documentation requirements.
- Assist with all personnel documentation, such as time sheets, leave schedules, travel requests, claims for overtime, and requests for advances, are completed correctly before forwarding to the appropriate supervisor for approval.

**Key Job Accountabilities - II**:

- Assist as representative for all junior staff, in resolving their problems and coordinates between junior staff member and platform management.
- Assist in the coordination helicopter booking for passenger on the facility.
- Assist the OIM, as directed in alignment with company approved policies and procedures.
- Establish and work on documentation system to ensure proper storage and retrieval of required documents.
- Training coordination for all offshore staff.

**Qualifications**:

- Secondary school (12 years) formal education.

**Knowledge and/or Experience - I**:

- 5 years office administration experience in the oil and gas industry or with contracting or consultant’s firm.
- Very good knowledge of standard computer software.
- Knowledge of some financial and budgetary processes.

**Technical and Business Skills - I**:

- Good command of written and spoken English.
- Proficient keyboard and PC skills.
- General Software use, Microsoft Office tools, SAP.

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