Finance Coordinator

23 hours ago

Doha, Qatar Qatar Museums Full time

Key Accountabilities:

- The Finance Coordinator - Accounts Payable will be responsible for carrying out the day to day accounts payables operations activities including supplier details maintenance, follow up on Vendor Queries, processing vouchers/ supplier invoices, prepayments and expense claims accurately and on a timely basis.
- Comply with QMA’s set policies, procedures, management and regulatory requirements, and International Financial Reporting Standards (IFRS).
- Work closely with his direct reporting line in ensuring that all accounts payable transactions are recorded in compliance with QMA’s accounting procedures and IFRS, such that Financial Statements are accurate.
- Assist in the implementation of the accounting system, procedures, and internal controls.
- Prepare and generate, under the directions of his direct reporting line reports and statistics detailing accounts payable transactions if and when required.
- Assist his direct reporting line in carrying out accounts payable period-end close including accounts analysis, if and when required.
- Assist in coordinating with the internal and external auditors, and provide all required information to the concerned parties in order to facilitate the preparation of internal and external audit reports, respectively.
- Stay abreast of the latest applicable finance and accounting leading practices.
- Carry out proper archiving of all documents and statements pertaining to Accounts Payable accounts.
- Assist his direct reporting line in ensuring that the accounts payable books of account are kept up-to-date and that accounting transactions are properly checked and reviewed to ensure accuracy of records.
- Receive, process, record, update and safe keep accounts payable forms and other relevant documents.
- Uphold highest professionalism and integrity in delivering services to internal and external Finance Customers. Proactively seek customer satisfaction in the processing of requests with a sense of caretaking and urgency.
- Keep his direct reporting line informed of significant accounts payable related issues that may jeopardize the achievement of QMA’s goals.
- Identify areas for professional self-development, and act to enhance such.
- Ensure high standards of confidentiality to safeguard commercially sensitive information
- Match invoices with supporting documents and coordinate with respective entity for any invoice related issues identified.
- Verify expense invoices against the supporting documents and coordinate with respective employees to rectify any issues identified.
- Receive supporting documents for Credit/ Debit Memo processing and coordinate with respective entity to rectify any issues identified.
- Report to respective Department Manager any discrepancy/ies identified for corrective action.
- Communicate with vendors and internal departments regarding invoice status and payment matters; performing necessary research and resolution of disputed items.
- Ensure compliance with accounting policies and procedures.

Qualifications/Requirements:

- University degree in Business Administration with specialization in Accounting
- About 1-3 years of related experience of which a minimum of 1 year should be in a similar position / responsibility.
- Knowledge of Accounts Payable Function.
- Customer handling skills.

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