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Document Management Specialist
2 months ago
We are seeking a highly skilled Document Management Specialist to join our team at Saipem. As a key member of our project team, you will be responsible for analyzing, organizing, and managing document management processes and activities in accordance with Saipem procedures.
Key Responsibilities- Support the organization and logistics analysis of the project, as well as the analysis of all involved entities.
- Define and implement the project document management process and set up the project progress calculation.
- Monitor client approval processes and document submissions to the client.
- Support the definition, organization, and management of final project documents handover to the client.
- Transfer, preserve, and maintain document management knowledge.
- Ensure document management methodology and procedures maintenance and compliance, preparing relevant project procedures.
- Support and assist in organizing and controlling reports.
- Provide help desk support on document management tools in use.
- Organize document registers and master data list activities.
- Ensure training and assistance on project document management topics, including distant sites.
- Support the project manager and risk owners in minimizing risk impacts and maximizing opportunities identified within the project.
- Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.
- Upload project templates and contractual documentation into the system.
- Control or assist in workflows management and document distribution.
- Control or assist in linking documents to activities, purchase requests/orders, to plant structure, etc.
- Control documentation formal correctness.
To be successful in this role, you will need to have excellent communication and organizational skills, as well as the ability to work effectively in a team environment. You should also have a strong understanding of document management processes and procedures, as well as experience with document management tools and systems.
What We OfferWe offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a motivated and experienced document management professional looking for a new challenge, please submit your CV in English by clicking on the link below.
